UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is:07-11-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
Extramural Funds administers the post award accounting for approximately 1200 contracts and grants. The team manages agency billings and accounts receivables, creates and submits agency and UCOP reports, ensures compliance with cost accounting standards, university and agency regulations and guidelines, and advises on extramural fund issues.
Under the general supervision of the AP/EMF Accounting Director, the incumbent is responsible for the direct supervision of the Extramural Funds (EMF) General Accountant 3 staff, award management and distribution, developing efficiencies in the processes for the GA3 Team, and project work as assigned. The incumbent uses advanced accounting concepts and organizational objectives to resolve highly complex issues. Regularly works on highly complex accounting assignments that are of diverse scope requiring analysis of identifiable factors using multiple accounting and financial sources. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, completing analysis and developing recommendations. Normally receives little instruction on day-to-day work, with general instructions provided on new or unique accounting assignments. Interacts with senior internal and external contacts on matters of some significance to the accounting organization.
Salary Information: Salary Range: $75,000 - $82,500 / Annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz - Scotts Valley Campus
Responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. Within these responsibilities:
Thoroughly reviews and appropriately allocates all awards into the UCSC Fianancial Information System (Banner).
Prepares financial reports, letters of credit, draws, and invoices for Extramural Awards in compliance with award, University, and federal requirements.
Ensures compliance with the UCSC Effort Reporting System and UCPath reports.
Performs general ledger reconciliations and prepares adjusting journals to be entered directly in the FIS.
Collects and tracks receivables and prepares refunds to award sponors when necessary.
Works with campus departments to eliminate fund overdrafts and closeout awards in a timely manner.
Works with campus departments and awarding agencies to ensure timely collection of billings and, if necessary, initiates collection proceedings.
Reviews and interprets provisions of federal, state, local government and private Extramural Awards.
Coordinates efforts between campus departments, awarding agencies, and other university offices to ensure compliance with University and sponsoring agency policies and procedures.
Prepares interim and final financial status reports for contracts and grants according to relevant state, federal and private agency terms and conditions by working with campus departments to ensure accuracy and completeness of final financial reports.
Assists the AP/EMF Accounting Director with establishing unit goals and objectives consistent with Financial Affairs, divisional and campus objectives, and works with staff to achieve them.
Ensures that unit staff consistently perform their duties in a manner consistent with campus and University objectives.
Implements applicable UC and campus policies, and state and federal regulations.
Provides staff with appropriate guidance, mentoring, and professional development opportunities.
Performs analysis of difficult accounting issues and provides possible solutions to the AP/EMF Accounting Director.
Assists in special projects and provides recommendations to other staff on their specific issues as described by providing knowledge and expertise as needed.
Bachelor's degree in related area or similar level of work experience.
Advanced knowledge of accounting function.
Ability to extract, verify, and compile accounting information from multiple sources to complete work assignments.
Advanced ability to effectively present complex accounting and finance related information in writing.
Advanced ability to effectively present complex accounting and finance related information verbally.
Advance experience using financial transactions and systems, as well as related policy, accounting, and unique regulatory compliance requirements.
Advanced knowledge of common desktop / web applications.
Advanced knowledge of analytical procedures used in accounting project of complex scope.
Understanding of the interrelationship between procedures and desired results.
Professional certification preferred.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
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The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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