The Departments of Neurology and Neurosurgery at Stanford University are seeking a Research Administrator 2 to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. The primary focus of this position is pre-award proposal preparation. The candidate will be a key member of department research administration, working to manage the proposal preparation and post award activities on grants, contracts, program projects, and federal grants, both routine and complex. The ideal candidate should enjoy interacting and working with many different people and teams, be able to follow through in a fast-paced environment, adapt well to changing priorities, anticipate and plan for tight funding situations, employ critical thinking in daily tasks, and be a self-starter.
This is a full-time position with the opportunity to work remotely.
Participate with principal investigator, postdocs and department administrators in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Understanding of applicable federal regulations, sponsor requirements, and University policies such as OMB A-21, OMB A- 110, Cost Accounting Standards.
Develop, prepare, and finalize project budgets, and provide budget justification.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Work in partnership with the Research Management Group on final submission. Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies for projects.
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participate in and contribute to process improvements. Lead other staff in group projects
May participate as a mentor and provide cross-training as needed.
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Experience working with NIH, DoD, other non-profit sponsors, for-profit sponsors in research administration
Experience with pre- and post- award in university-based setting
Strong interpersonal skills
Willingness to learn
Experience in forecasting
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Basic knowledge of governmental regulations.
Ability to understand, interpret, and communicate policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Ability to complete Cardinal Curriculum I and II within first year in role.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Competency in project management.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired.
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
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