The Labovitz School of Business and Economics (LSBE) at the University of Minnesota Duluth invites applications for a 0.80 FTE Accountant (Finance Professional 2) position.
The Accountant provides intermediate financial services support, fiscal monitoring, compliance, and consultation to the LSBE collegiate unit. The role works with a diverse group of colleagues from varying backgrounds, communities, and identities, and actively supports and advances the University’s commitment to equity, diversity, and inclusion.
The position works within University policies and procedures in the areas of budget, financial management, compliance and audit, reporting, and department operations. This position specializes in accounting for non-sponsored and sponsored funds, including federal, state, business, and non-profit sponsors, state funding allocations, internal/external sales & services, foundation, and other unrestricted and restricted funding. The incumbent is responsible for developing budgets, customized reporting data queries/downloads, financial forecasts and projections, and consulting with unit leadership regarding financial results.
This is a 0.80 FTE, 12-month, on-campus Civil Service Unit position with some flex work arrangements available. Salary is dependent on experience and qualifications, and the range begins at $24.04/hr ($40,003 annually).
ABOUT LSBE: Approximately 1,800 undergraduate and graduate students are currently enrolled in the school’s programs. Both the undergraduate and graduate programs are AACSB-International accredited. The school is housed in a state-of-the-art building. LSBE has approximately 50 full-time faculty members in four academic departments: Accounting and Finance, Economics and Health Care Management, Management Studies, and Marketing. The School offers Bachelor of Accounting, Bachelor of Business Administration and MBA degrees. Regional outreach is accomplished primarily through activities of the Bureau of Business and Economics Research. Additional information about the School and its programs may be found at LSBE’s website at http://www.d.umn.edu/lsbe.
JOB DUTIES/RESPONSIBILITIES: The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive.
Financial Management and Accounting (35%)
Review, analyze and approve expenditures (e.g., procurement card transactions, invoices, and requisitions), ensuring compliance with University and LSBE policies and procedures.
Evaluate and enter all departmental journal entries.
Prepare and enter deposits.
Prepare invoices and monitor Accounts Receivable.
Set up new programs, budget, chart field strings, and payroll combination codes as needed, using PeopleSoft Financials (EFS).
Analyze and monitor spending activity on accounts and reconcile account activity; resolve accounting issues identified during reconciliation.
Problem-solve and serve departments as LSBE resource to resolve accounting issues and address policy and procedure questions/concerns.
Keep current on new policies and procedures and communicate changes to departments.
Maintain and update the Finance section of LSBE’s intranet website.
Reporting and Analysis (25%)
Develop routine, customized, and ad hoc financial reporting; gathering data from a variety of sources.
Analyze fiscal data for anomalies; investigate anomalies and recommend solutions.
Develop and present fiscal trending and projections data that inform faculty, principal investigators (PI’s) and staff.
Report to the Administrative Director on issues of financial integrity, internal controls, and sound financial practices. Develop and implement solutions to problems identified.
Prepare financial reports, invoices, schedules, and statements for review and approval.
Prepare and review data and assigned accounts in preparation for internal and external audits.
Provide data for AACSB’s annual Business Survey Questionnaire (BSQ) modules.
Work with Administration and departments on annual budgets. Manage LSBE’s process for creating, preparing, and entering annual budgets into EFS using Position Management and Detail Budgeting tools.
Review year-end program balances and transactions and process needed journal entries for budget clean-up.
Ensure budget deadlines are met and fiscal year-end close-out.
Providing data/recommendations regarding account and/or fund balances, budgeting practices and accounting functions.
Develop financial projections based on previous activity and business knowledge.
Scholarship and Foundation Funds (10%)
Monitor, plan/forecast, and report scholarship utilization, projections, spending plans, and processing/awarding.
Set up initial financial records (STAR, spending plans, EFS) for new scholarships.
Set up annual spending plans for all LSBE scholarships.
Process/upload awarded scholarships.
Complete Foundation check requests.
Monitor Foundation balances and conduct analyses.
Provide Foundation fund statements to Departments quarterly.
Bureau of Business and Economic Research (BBER) (10%)
Coordinate with external/internal sales business managers in developing business plans, rates, and contracts; facilitate the annual reporting for accounts receivable and external/internal sales.
Analyze and enter payroll retroactive salary adjustments.
Complete effort certification processes, ensuring compliance and deadlines are met.
Coordinate the fiscal management and monitoring of grants.
Partner with Sponsored Projects Administration (SPA), and Sponsored Financial Reporting (SFR), and external sponsors from a variety of backgrounds and identities to manage sub-awards, reconcile/resolve inconsistencies, and close-out awards.
Provide consistent and informative communication through routine interactions with PIs and project staff throughout the lifecycle of grants and projects.
LSBE Support (5%):
Provide back-up for I-9 entry and processing.
Serve on an internal LSBE committee.
Participate in college-wide and department staff/team meetings, professional development, training, and events.
Other duties as assigned.
BA/BS plus at least two years of accounting/administrative professional work experience; or a combination of related education and work experience to equal six years.
BA/BS in Accounting, Finance, Business Administration, or related field.
Experience in accounting/fund accounting, budget development, and/or other financial management.
Experience with the University of Minnesota systems such as PeopleSoft EFS, HRMS, UM Reports, UM Analytics, and ECRT.
Proficient computer skills including spreadsheet development and maintenance using Microsoft Excel, Google Sheets, and web database reporting tools.
Demonstrated ability to effectively manage priorities, coordinate multiple assignments simultaneously, and meet deadlines.
Excellent written communication skills.
Ability to collaborate well with people from a variety of backgrounds, communities, and identities.
Experience delivering high level customer service, including proactive communication and ability to troubleshoot and resolve issues