Manages a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of department financial operations comprised of work that involves some extremely difficult problems &/or decisions.
Manages daily, monthly, quarterly and annual financial processes for the area or program.
Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university.
Represents &/or guides business area on internal & external financial affairs by recommending alternatives & suggestions.
Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
Acts as Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates & completes associated fiscal year close/open processes.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Acts as the key contact for external auditors; prepares financial statement and audit workpapers.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Builds, maintains, and updates financial models and associated financial analysis.
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Provides optimal customer service and financial guidance to areas/units.
Oversees processing of daily financial transactional activity.
Reviews exceptions forms and reimbursements that require special attention.
Requests new chart strings.
Reviews Payroll transactions and appointment forms
Monitors open encumbrances & deficit chart strings; &/or stop an expense that is inappropriate or against deficit chart string.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Leads and provides support for internal &/or granting agency audit requests.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Negotiates with vendors for purchases & leases
Ensures that service level goals are met.
Provides training and support to related university units or program participants
Develops and maintains training materials
Evaluates employees' performance
Provides work direction to other employees
Performs other duties as assigned.
Bachelor’s Degree in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
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Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.