Responsible for oversight and management of all business and financial functions for the departments reporting to the Assistant Vice Chancellor for department, in addition to the Vice Chancellor for department office budget. This includes accounting, budgeting, purchasing, payroll, and reporting/analysis.
Primary Duties & Responsibilities
Manages the financial operations of the department, to include entering online documents in FIS, such as POs, check requests, and various orders, bills, and invoices, while using discretion to enforce departmentally initiated purchasing policies. Acts as liaison between vendors, departments, and accounts payable. Prepares travel expense reports and reimbursements.
Manages/oversees account balances, maintains open encumbrances, process journals and budget adjustments at discretion. Evaluates purchasing decisions, makes recommendations, and implements changes for financial efficiencies.
Compiles monthly expense reports, analyze data and verbally present current financial status to AVCR. This includes projections of future spending and providing recommendations for financial decisions.
Prepares and oversees budget process, including variance analysis and budget projections throughout the year. Facilitates and oversees salary-planning processes for managers.
Manage bi-weekly and monthly payroll functions, including auditing timesheets, facilitating established deadlines, and entering job data records. Review compensation reports for problems, imbalances, counts, etc. to assure correct data. Prepares cost transfers and journals adjusting when necessary.
Manages personnel processes, including documentation (ex. I-9â™s, new employee personnel information, FMLA paperwork). Executes new employee department orientation, including managing security access forms (AIS, badges, etc.) and network/phone/login request. Maintains personnel files for department. Assists managers with hiring process, including job requisitions and various HR communications/submissions.
Performs OVCR annual report reconciliations, statistical analysis, and formatting for publication.
Performs other duties/projects as assigned.
Excellent organization skills with the ability to develop realistic action plans while being sensitive to time constraints and resource availability.
Excellent verbal and written communication skills with a demonstrated ability to communicate in a warm and helpful manner while simultaneously building credibility and rapport with internal and external contacts.
Ability to work accurately and effectively under pressure with short deadlines and numerous details.
Ability to use discretion and independent judgment and demonstrated ability to modify oneâ™s own behavioral style to interact successfully with a variety of people and respond to their needs while maintaining oneâ™s own objectives and accomplishing the task at hand.
Ability to prioritize and manage multiple projects with minimal supervision, but still discuss questions regarding priorities as needed with supervisor.
Exposure to confidential information requires discretion.
Attention to detail is essential.
The ability to move to on, and off-campus locations as needed.
Bachelorâ™s degree or equivalent work-related experience.
Also must have a minimum of one-year accounting/finance work experience.
Excellent computer and organizational skills and knowledge of financial systems and Microsoft Excel & Word.
$43,400.00 - $71,700.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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