Mote Marine Laboratory (Mote) seeks a Deputy Chief Financial Officer (DCFO) to support operations at their Sarasota headquarters. Mote is celebrating over 67 years as one of the few remaining independent, non-profit international marine research laboratories. Mote has an annual operating budget of approximately $30 million, has over 260 staff and approximately 1300 volunteers that are located on its main campus in Sarasota and across six additional campuses/facilities including a state-of-the-art 200 acre marine and freshwater Aquaculture Research Park, a 19,000 square foot International Center for Coral Reef Research & Restoration in Summerland Key, new strategically located coral nurseries in Islamorada and Key Largo, and work is underway for a new 110,000 square foot, one million gallon Mote Science Education Aquarium set to open in 2024.
The DCFO will support the Chief Financial Officer (CFO), assisting in all oversight areas of Mote's business, accounting, finances, audits, internal controls, human resources, and administration, and serves on behalf of the CFO when CFO is not available. The position plays a key role in the development of financial budgeting and planning systems. The DCFO will also interface directly with, and receive regular guidance from, the Vice President for Sponsored Research and Coastal Policy Programs to closely coordinate on contracts, grants, donations, and align with Mote’s vision, policy interactions, and strategic operations. In addition, the position provides a facilitating interface between the Business Services department, and management of various Mote departments. The DCFO helps ensure the development of relevant financial information, and timely financial budgeting and planning and financial reporting for Mote's President & CEO. The DCFO will assist CFO in managing and controlling the organization's financial processes, making the necessary changes to upgrade and improve processes, policies or procedures, and ensure accountability and compliance with applicable legal, governmental and regulatory requirements. Occasional travel to other Mote facilities may be required.
Essential Duties & Responsibilities
Provide leadership support to the Business Services department which includes the areas of accounting, cash management, accounts receivable, accounts payable, human resources, payroll, subawards management, fixed assets, audit and compliance.
Help ensure compliance of financial systems with Mote policies and procedures, grantor’s rules, regulations and requirements, and grant/contract/cooperative agreement awards
Assist in the development, analysis and monitoring of program budgets; tracking obligations and expenditures against budgets.
Advise senior leadership regularly on financial and agreement-related
Close coordination via regular/routine meetings with the Vice President of Sponsored Research and Coastal Policy Programs
Assist with directing and reviewing all month end closing activities including general ledger maintenance and balance sheet reconciliation.
Participate in preparation of annual audited financial statements and cooperate with external audits as deemed
Assist with filing federal and state tax returns on a timely
Assist with supervision of Business Services staff, including human resources and
Ensure that accurate fixed asset records are
Assist with oversight, review, and approval of monthly financial reports preparation.
Other duties as assigned.
Education, Training & Experience:
BBA/BS/BA degree or higher in accounting, finance, business administration or related field from an accredited institution.
Relevant experience in administrative and financial management of equally large and complex budgets, staff and organizations/institutions
Knowledge, Skills & Abilities:
Knowledge in generally-accepted accounting, budgeting and fiscal control principles.
Demonstrated skills in developing and managing multi-year
Working knowledge of rules and regulations for grants and
Relevant skills in automated accounting software systems and database
Strong accounting analysis skills.
Knowledge of cost accounting principles.
Demonstrated leadership qualities, depth and breadth of financial management
Strong interpersonal, writing and oral presentation
Proven ability to manage staff of various skill levels and abilities.
Ability to work independently and manage a high-volume workflow.
Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office).
Highly organized, detail oriented, creative thinker, able to problem solve and ability to multi-task/prioritize and meet deadlines with meticulous attention to
Ability to work both independently and as part of an integrated team in a fastpaced environment.
Excellent analytical, organizational, written and oral communication
Additional Desirable Qualifications:
Government awards management
Experience working for a non-profit science, research or education organization.
Certified Public Accountant (CPA) designation or the ability to secure CPA within 1 to 2 years.
Applications should be submitted as a single electronic file (to include 1) a cover letter, 2) resume, and 3) the names and contact information for three references) by selecting “Deputy Chief Financial Officer” at https://mote.smapply.org/prog/job_applicants or mail a single package to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236.
Review of applications will begin October 1, 2022 and will close when filled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote Marine Laboratory is an E-Verify employer.
Mote Marine Laboratory and Aquarium is celebrating over 67 years as one of the few remaining independent, non-profit international marine research laboratories. Mote has an annual operating budget of approximately $30 million, has over 260 staff and approximately 1300 volunteers that are located on its main campus in Sarasota and across six additional campuses/facilities including a state-of-the-art 200 acre marine and freshwater Aquaculture Research Park, a 19,000 square foot International Center for Coral Reef Research & Restoration in Summerland Key, new strategically located coral nurseries in Islamorada and Key Largo, and work is underway for a new 110,000 square foot, one million gallon Mote Science Education Aquarium set to open in 2024.