Assistant Accountant III - College of Arts & Sciences
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR69227
The College of Arts & Sciences is looking for a motivated and enthusiastic individual to join our operational finance team. The largest undergraduate program at Washington University, the College of Arts & Sciences contains approximately 4,500 degree seeking undergraduate students. The operational finance team oversees budgets and financials for the advising and student-facing programming of the College of Arts & Sciences as a whole, as well as support for PreCollege, Post Baccalaureate and visiting student programs, along with the College Writing Program, the Office of Undergraduate Research and the Office of Overseas Programs. This position provides transactional and budgetary support to all programs under the College Office umbrella. Areas for support and systems used may expand or change as the role develops.
This position involves the ability to move to on, and off-campus locations as needed.
Primary Duties & Responsibilities
Support day-to-day financial transactions for departments and programs in the College of Arts & Sciences.
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocation & correct budget coding.Â
Review procurement card transactions for university and grant compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
Process spend authorizations; review supporting documentation and submit approval-ready expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Maintain knowledge of all gifts, grants, and project funds used by various parts of the College.
Budgeting and ForecastingÂ
Provide entry and reconciliation support for annual budget process.
Work with Accountant and Director of Operations on forecasting and planning for future budgetary needs. Provide research to assist in the forecasting.
Monitor account balances, maintain open encumbrances, process journals and budget adjustments to properly maintain budget.
Reporting and Analysis
Assist the College management team by providing requested information, resolving financial issues and providing guidance and direction on the financial impact of new initiatives.Â
Determine reporting needs and create customized user reports for departments and programs that are tailored to their specific operational needs.Â Remain current in new applications to ensure effective and efficient delivery of information.
Analyze income and expenses, make investigations, assemble data and prepare projections and reports for planning and decision making.Â Process journal entries and budget adjustments for restricted and unrestricted accounts as necessary.Â Incorporate data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.
Student Billing and Processing
Run course enrollments reports to determine need for billing on student accounts.
Understand pricing and policy rules for all programs managed within the College.
Bill student accounts as needed based on pricing and policy rules.
Support billing for pre-college programs, summer courses and programs, post-baccalaureate pre-medical program students, visiting students, WashU study abroad programs, and other programs that may arise as the priorities of the College Office shift.
Adjust student billing for tuition adjustments as directed by the appropriate staff member in the College.
Communicate with Student Accounts Office, parents, and students regarding billing questions.
Other Duties as Assigned.
Applicant Special Instructions
Cover Letter & Resume Required.
Bachelorâ™s or Masterâ™s degree.
Three years related experience or five years in an office environment.
Mastery of Microsoft Office (especially Excel).
General knowledge of accounting.
Familiarity with WU systems, policies, and procedures.
Flexibility with changes in priority.
Ability to multi-task.
Attention to detail.
High school diploma or equivalent high school certification with a minimum of sixty semester hours of college including twelve hours of accounting; or high school plus three yearsâ™ experience in administrative and accounting support positions.Â
$20.15 - $31.26 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.