Develop discretionary grant proposals in coordination with Deans, faculty, and other program staff. Prepare and write high quality proposals in compliance with grant legislation and selection criteria specifications. Ensure proposal activities and goals align with the College's mission. Prepare proposal budgets and obtain approval to commit additional College resources necessary to implement and successfully complete grant activities. Obtain proposal and budget approvals/signatures from appropriate college administrators; submit by required deadlines. Serve as liaison with funding agency.
Collaborate with Sponsored Programs team and Division of Learning to manage the annual Perkins grant. Work with deans to develop the proposal and budget. Evaluate student enrollment reports and performance outcome data reports; update and verify inventory of CTE programs approved by MSDE; review, evaluate, and submit the student enrollment data file and Pell grant recipient report. Oversee implementation; develop and submit modification requests; monitor activities to ensure compliance and appropriate spending. Complete and submit program interim and final reports.
Monitor post-award activities. Assist grant project managers with administering projects to ensure goals and objectives are met. Monitor and approve expenditures and make non-routine decisions to ensure compliance with appropriate federal, state, local, college, and non-profit rules, regulations policies and procedures and with grant terms and conditions. Monitor spending and collaborate with project managers and grants accountant to determine budget transfer needs and to build spending projections in order to request budget modifications and submit no-cost extension requests as appropriate.
Prepare and submit budget and program modification requests following appropriate awarding agency administrative and programmatic requirements. Keep complete, accurate records of grant-related activity, including financial transactions, procurement decisions, selections of sub-recipients, requests to agency prior to approval to make changes in the budget or project scope, meetings, implementation, and any other grant activity. Include important specific program regulations and/or guidelines as applicable.
Meet monthly with project managers and Deans to provide resource support and project progress updates. Assist project managers with preparing project reports. Review project reports, obtain appropriate signatures, and ensure submission to funding agencies by requested due date. Maintain adequate records of grant activities as necessary for auditing purposes and as required by funding agencies.
Ensure grant files are closed out systematically to comply with awarding agency and college requirements. Collaborate with grant accountant to ensure expense accruals are documented/posted in the Colleague Financial System. Ensure all necessary and appropriate documentation is maintained in one location and is organized well to easily find and follow the progression of the award. Archive grant files in an organized fashion and document contents of each archive box thoroughly and in accordance with the College's retention schedule for Sponsored Programs.
Utilize Sponsored Programs database. Update database to add new grants and any activity related to existing grants, including changes, reports submitted, and grant status. Monitor reporting schedules, run reports as needed, and develop new reports to meet current needs.
Review and make recommendations on grants policies and procedures and update the Sponsored Programs Policies and Procedures Manual as necessary. Serve on committees as requested. Keep current in the field of grants development by monitoring current legislation, federal regulations, and by participating in funding agency workshops/webinars and other professional development activities. Complete other duties as assigned.
Manage time and effort system for grant employees. Run the Time and Effort program to administer Time and Effort for all employees paid through a grant. Track electronic time and effort certification by employee and verification by supervisor. On a monthly basis, run certification and verification reports and follow up with grant program managers for time and effort not certified by employee and/or verified by supervisor.
Bachelor's degree or higher
Minimum of two years of experience with all aspects of grants management and oversight, working with multiple grants, including identification of funding opportunities, proposal narrative and budget development, post-award monitoring and compliance, budget modifications, reporting, and grant close-out.
Federal grants experience and working knowledge of federal grant rules and regulations, including Uniform Grants Guidance under Title 2 of the Code of Federal Regulations.
Experience with federal, state, and local grant funding agencies; monitoring and compliance procedures; and community college economic and workforce development programs.
Ability to deal effectively with students, staff, faculty, and administration; program officers and grant specialists at federal and state funding agencies; and community partners.
High level of expertise with Microsoft Office products: Word, Excel, Outlook, PowerPoint. Ability to produce complex spreadsheets and professional quality Word documents.
Strong statistical and analytical skills; critical reading, listening, and clarifying skills; excellent writing, editing, oral and interpersonal communication skills; and excellent organizational skills.
With learning as its central mission, Anne Arundel Community College has responded to the needs of a diverse community for more than 50 years by offering high quality, affordable and accessible learning opportunities. The college’s nationally recognized and award-winning programs have helped its more than 51,000 students annually achieve their academic, professional and personal goals. AACC is a fully accredited, public, two-year institution offering credit programs leading to an associate degree, certificate or a letter of recognition. Students may prepare to transfer to a four-year institution or prepare for an immediate career. AACC also offers extensive lifelong learning opportunities and noncredit, continuing education to those seeking career training or retraining, working to boost basic skills or pursuing new areas of interest. In addition to its main campus in Arnold, Md., the college has degree centers at Arundel Mills, Glen Burnie and at centers and schools around the county. In 2012, the college opened the 30,000-square-foot Center for Cyber and Professional Training in Hanover, which houses 13 specialized labs, a testing center and faculty support space. Located in Anne... Arundel County near historic Annapolis - home to the U.S. Naval Academy – AACC is conveniently located just minutes from Baltimore/Washington International Thurgood Marshall Airport and downtown Baltimore. To learn more, visit www.aacc.edu.