Essential Functions: Coordinate both the pre and post award aspects of the sponsored project administration process for complex, multifaceted sponsored program proposals and other unit proposals for a School/College/Division or other unit1 to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations. Assist faculty in identifying funding opportunities and in preparing proposals to promote research and other sponsored grant activity. Review proposal budgets and narratives for compliance with University, sponsor and other applicable requirements; submit proposals to Sponsored Program Administration (SPA) to obtain required approvals. Review awarded grants and contracts in collaboration with SPA for fiscal and contractual content; review accompanying budgets for variance from proposal and to ensure funds are established appropriately in the University accounting system. Monitor expenditures to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations; Assist faculty with budget transfers and project period extension requests; Monitor monthly payroll lists and authorize new accounts or payroll extensions; Review and coordinate close-out documents for sponsored projects. Serve as a resource to faculty and other staff within the unit by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems as well as answer inquiries regarding University or funding agency guidelines, policies and procedures. Provide direct management over research funding. Develop and maintain databases for unit specific information utilizing University information systems. Perform financial analysis and prepare reports for School, College, Division or Department and central University administration on sponsored proposal, award, and expenditure activity. Update and maintain reference material on research funding sources. Supervise non-exempt clerical and accounting support staff including assignment of duties, training in policies and procedures and monitoring performance. Perform other related work as assigned.
Qualifications: Bachelor's degree from an accredited college or university in Business or Public Administration or related field and considerable experience in grant and contract administration; or a Bachelor's degree from an accredited college or university in any field and optimal experience in grant and contract administration. Considerable accounting experience, with majority in sponsored project budgeting and accounting. Considerable experience in proposal preparation for both federal and other sponsored funding sources. Considerable experience in use of University information systems (e.g. Banner) and software used to track, analyze and present data (e.g. spreadsheets, charts, graphs). Experience in analysis of data and development of related reports and presentations.Reasonable supervisory experience. Demonstrated ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Reasonable knowledge and understanding of implementing business process improvements. Ability to interpret, explain and apply complex rules, regulations and policies. Incumbents will typically have previous University experience as a Grant/Contract Administrator, Grant/Contract Officer or as a senior level Budget Analyst, Accountant or Administrative Assistant in a unit with significant sponsored project activity. This position requires seasoned specialized knowledge and experience in both pre and post award administration of sponsored grants and contracts and the ability to manage large, complex projects. Work activities require expertise in and accurate application of University accounting and budgeting and sponsored project administration policies, procedures and practices. Incumbents are expected to serve as subject matter experts and provide guidance to faculty and staff within the unit in the application of these policies, procedures and practices which includes the application and interpretation of grant and contract guidelines, policies and procedures to faculty, principal investigators, subordinate non-exempt and exempt staff. Supervision may be provided over non-exempt support staff. This position is located in a School, College, Division or Department grants administration area and reports to and receives assignments from a management level classification.
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.