Senior Accountant and Grants/Contracts Coordinator
Location: Seattle, Washington
Type: Full Time
Salary: $72,000 - $76,000
Accounting, Auditing, Bookkeeping
Administrative, Clerical, Support Services
Internal Number: 1239
The Senior Accountant and Grants/Contracts Coordinator is responsible for a range of duties related to transaction processing, account reconciliations, month-end close, monthly reporting, payroll, year-end audit, and other activities as needed. Additionally, acts as a point person for coordinating the financial reporting, processing, and invoicing of various government contracts, grants/awards from donors, and coordinates related work across departments. This role provides the capacity to the Food Lifeline Finance & Accounting team as we continue to grow and evolve organizationally.
Provide positive and professional customer service to external stakeholders and internal teams and colleagues seeking finance and accounting support.
Ensure completeness and accuracy of general ledger data with respect to revenue cycle, payroll cycle, government contracts and donor restricted grants.
Process contributions received and accounts receivable and verify accuracy of all financial data in coordination with the development team.
Support timely month-end close process. Review and reconcile general ledger accounts, prepare journal entries and maintain key schedules and roll forwards.
Process bi-weekly payroll. Maintain bi-weekly, quarterly, and annual payroll reports. Prepare related journal entries.
Prepare accounting and reporting for governmental contracts/awards and grants from donors, including preparing schedules, reconciliations, invoices, and specialized internal and external financial reports and statements.
Ensure compliance with federal regulations and donor-specific requirements. Understand the scope of contracts/grants and awards by reviewing the project description, project narratives and other documentation. Identify federal governments awards for federal audit requirements and SEFA reporting. Schedule and lead meetings to communicate key compliance requirements to implementing staff across departments.
Assist with monitoring and compliance audits required by governmental entities.
Maintain summaries of in process contracts, grants and awards.
Process and transmit 403b funds in compliance with time requirements. Prepare related financial schedules and reports.
Assist with preparation and compilation of documentation for Forms 990, 990T, and 5500.
Support Food Lifeline's internal controls
Demonstrated understanding of the intersections between hunger, poverty, racial inequity and social injustice. Must be aware of the issues faced by community members experiencing poverty or food insecurity.
Ability to develop and maintain positive working relationships.
Knowledge of Generally Accepted Accounting Practices (GAAP).
Knowledge of non-profit accounting, reporting, practices and standards.
Knowledge of government contracts and federal award audit requirements
Knowledge of financial analysis methods and tools.
Knowledge of forecasting methods and tools.
Ability to meet frequent and sometimes tight deadlines while managing multiple projects and tasks simultaneously.
Ability to read and interpret documents such as policies and procedures, vendor contracts and governmental regulations.
Ability to apply concepts of advanced math: analysis, statistics, significant data or number manipulation.
Skill in using computer software including MS Office. Advanced level of Excel skills
Skill in using computer software designed for accounting such as Microsoft Navision.
Ability to work as a member of a team and independently.
Who We Are:
Food Lifeline is a Seattle-based nonprofit working to feed people experiencing while working to end hunger for tomorrow. We source and procure over 50M lbs. of food each year from farmers, manufacturers, and retailers, which is then sorted and repacked, warehoused, and shipped at our Hunger Solution Center (located within the South Park neighborhood) by a team of talented warehousing professionals and over 17K volunteers each year. Food Lifeline provides this food to more than 300 food pantries, shelters, and meal programs across Western Washington. This work, combined with our advocacy, policy, and community partnerships, creates a sustainable approach to ending hunger in our region.