The Foundation's Accountant maintains the organization's accounting systems, supports the Executive Director and the Finance Committee with timely reports to ensure good fiscal management, coordinates with foundation staff and others to ensure proper reporting to donors, and ensures appropriate record-keeping to be reviewed by independent auditors. The Accountant coordinates the exchange of data with other institutional systems to fulfill recording requirements and assist students with use of their scholarships, and manages the record-keeping for revenues and disbursements from the restricted scholarship accounts. The Accountant is a key member of the foundation team, working together to execute the fundraising plan and ensure that goals are met or exceeded.
Responsibilities include but are not limited to:
Maintain the Foundation's general ledger, coding and preparing/posting all journal entries and reconciling bank/investment accounts as well as all asset and liability accounts with prompt corrections of reconciling items.
With the Executive Director, prepare the annual budget and track and report forecasts. Develop multi-year financial projections based on the Executive Director's assumptions for revenue, staffing, and expenses to facilitate long-range planning.
Develop regular reporting templates for management and the Finance Committee. Staff the Foundation's Finance Committee meetings, including the preparation and distribution of agendas, reports, and minutes.
In conjunction with Foundation Development Administrator (scholarship administrator), maintain open exchange of information with college departments and students for accurate recording of scholarships and follow-up use of them.
Responsible for accounts payable, including maintenance of vendor information including W-9s and year-end 1099 filings. Ensure proper authorization and payments from restricted funds, and coding of disbursements for appeals.
Review and import deposits from the donor database (Raisers Edge) including proper documentation of donor's wishes and discounting of multiyear pledges receivable.
Prepare all IRS and regulatory reporting including providing all information required for 990 filing, Charitable Organization and Business filings, TIAA CREF filing, annual signed policy acknowledgements from staff and Board members.
Coordinate pass-through funds of college student and affinity groups, ensuring compliance with IRS nonprofit regulations, and reconciling the relevant accounts.
Coordinate with the college accounting office for joint expenses and obtain documentation for expenses paid by college on behalf of Foundation - recording all In Kind gifts.
Coordinate the annual audit process, and facilitate access to Foundation records.
Allocate investment earnings and charge administrative fees to restricted funds.
Prepare all year-end financial reports and supporting schedules for audited and published Financial Statements. Advise Executive Director and Finance Committee of cash needs.
Attend Foundation events and professional meetings as assigned.
Perform additional tasks or duties as assigned.
Bachelor's degree or related experience in Accounting.
Knowledge of nonprofit accounting practices and business operations
Ability to navigate and manage database information for reporting and analysis
Exceptional attention to detail, with strong organizational skills and ability to multitask
Team player able to work independently with minimal supervision
Ability to set priorities and manage multiple projects and relationships simultaneously in a fast-paced and proactive office within a complex institution
Sound judgement, the ability to take on responsibility and make routine decisions
Minimum of 5 years of experience in nonprofit accounting and business operations, or in applicable business, government or community-related fields.
Familiarity with accounting software which could include the Blackbaud suite or software products: Financial Edge, Scholarship module, and Raisers Edge. Have familiarity with Google Suite office software (Gmail, Calendar, Docs, Sheets, etc. ) as well as Microsoft products (Excel and Word).
Founded in 1965 to satisfy the region’s need for a convenient, affordable and comprehensive higher education destination, Bergen Community College now enrolls nearly 17,000 students in its academic degree programs. The College’s three sites in Paramus (main campus), Hackensack (Ciarco Learning Center) and Lyndhurst (Bergen Community College at the Meadowlands) serve more than 32,000 students in degree, continuing education and adult education programs.