Research Accountant

Location: Santa Cruz
Job ID: 43465

NOTIFICATIONS
Successful candidates may be eligible for remote or hybrid work arrangements on a permanent basis. The unit requires all employees to be able to accommodate a full 8 hour work day between the hours of 7am to 6pm PST.

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to Policy.


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 10-20-2022


DEPARTMENT OVERVIEW

The Division of Physical and Biological Sciences (PBSci) is the largest generator of extramural income on our campus. Our research accounting team oversees funding generated from over 175 distinct funding agencies totaling $82 million in awards in FY20. Including university-wide research funding, the unit manages 1250 accounts and multiple cost centers for 320 faculty and principal investigators. 

In PBSci Research Accounting, we value teamwork and strive to provide high-quality post-award support for our PIs. The PBSci Division and the research accounting team are dedicated to fostering a diverse, equitable and inclusive environment for our faculty, staff and students.

Physical and Biological Sciences (PBSci) Research Accounting is responsible for management of all research funds within the Division. We value teamwork and strive to provide high-quality post-award support for our Principal Investigators (PIs). The PBSci Division and the research accounting team are dedicated to fostering a diverse, equitable and inclusive environment for our faculty, staff and students.

More information can be found at: https://science.ucsc.edu/


JOB SUMMARY

Under general supervision of the Research Accounting Manager, the Research Accountant is responsible for the budgetary and financial management and administration of extramural contracts, grants, cooperative agreements and gifts from a wide variety of funding sources and all university generated research funds and cost share commitments for the Division of Physical and Biological Sciences. The Research Accountant proactively manages a portion of the Physical and Biological Sciences Division's approximately 1250 research awards from over 175 distinct funding agencies, for an estimated 320 principal investigators totaling approximately $80 million annually in extramural awards.

The Research Accountant provides input in developing processes for the Division, and provides budgetary analysis and innovative solutions to diverse types of problems and situations by applying university, state, federal, and private sector policies and procedures.  The Research Accountant also ensures that costs to a research fund are reasonable, allowable and allocable under all cost principles.


APPOINTMENT INFORMATION

Salary Information: Salary Range: $70,000 - $83,000/year. Salary commensurate with skills, qualifications and experience.

No. of Positions: 2

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus
Successful candidates may be eligible for remote or hybrid work arrangements on a permanent basis. The unit requires all employees to be able to accommodate a full 8 hour work day between the hours of 7am to 6pm PST.

Union Representation: Non-Represented

Job Code Classification: 006206 (RSCH ADM 3)

Travel: Never or Rarely


JOB DUTIES

35% - Provide post award financial administration and management for extramural funds by analyzing and applying complex granting agency and UC guidelines to ensure proper usage of funds, prevent fund overdrafts and audit disallowances.

35% - Prepare and analyze complex reports on a regular basis; consult with PIs as necessary to interpret/explain reports and assist PI in maintaining proper financial stability on funding sources. Prepare ad hoc reports as needed to meet PI needs or campus unit or funding agency requirements.

15% - Apply professional knowledge and experience to prepare, review and approve financial transactions.

5% - Ensure grants are processed and allocated correctly according to award documents and University policy and procedure; review award documentation for limiting and restrictive terms and conditions and advise PI accordingly.

5% - Collaborate with PIs and various campus offices (e.g. Office of Sponsored Projects, Accounting, Departments, Graduate Division, etc.) to ensure proper administration of grants and contracts.

5% - Coordinate with divisional and campus colleagues to ensure employees are paid appropriately and accurately. Consult on compensation mechanisms.


REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough understanding of research administration guidelines of extramural sponsors supporting research and educational activities, preferably in a university environment.
• Demonstrated skill in financial planning, analysis, and budgeting, with proven skills to interpret and apply complex university, state and federal regulations as they pertain to research administration.
• Strong negotiating and decision-making skills.
• Ability to communicate clearly, verbally and in writing. Excellent communication and interpersonal skills for working with a wide variety of individuals at various levels.
• Demonstrated ability to analyze problems and develop or collaborate on innovative solutions.
• Strong organizational skills with the ability to prioritize a heavy workload with the pressure of deadline and constant interruptions.
• Ability to function independently and follow through on assignments with minimal direction.
• Ability to use discretion and good judgment when handling confidential information.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to manage a significant volume of transactions.
• Experience in or ability to learn campus financial system (Banner/FIS), campus payroll/personnel software's inquiry module (UCPath), UCSC purchasing system (CruzBuy) and campus Data Warehouse systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our https://www.google.com/url?q=https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html&source=gmail&ust=1638295842561000&usg=AOvVaw2UZI1PiQcYP8akYxCZTIR0' href='https://apptrkr.com/get_redirect.php?id=3503366&targetURL=https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html' target='_blank'>How to Apply tutorial for detailed instructions on our applicant process. 


EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=43465&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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