This position is responsible for the financial operations of a set of departments including 1) Financial reporting and analysis, budgeting and forecasting 2) Compliance with University, Federal, International, and other requirements, regulations and policies, 3) Transaction approval and oversight 4) Internal Controls 5) Liaison and resource for department directors and managers regarding budget and financial issues.
This position entails travel to on-campus and off-campus locations as needed. Hours outside of normal office hours may be required.
Primary Duties & Responsibilities
Reporting and Analysis.
Prepare financial reporting packages for area directors and department managers, analyzing and highlighting significant budget and year over year variances.
Serve as primary contact for area directors and department managers, providing requested information, resolving issues and providing guidance and direction of the financial impact of new initiatives.
Hold quarterly meetings with area directors and department managers to discuss issues/initiatives in their areas with budgetary impacts.
Work with area personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
Work with Accounting Servicesâ™ school accountant on quarterly Core report variance explanations (year-to-year actuals and budget-to-actuals) per the Core report schedule.
Determine reporting needs and create customized user reports for departments that are tailored to their specific operational needs. Remain current in new applications to ensure effective and efficient delivery of information.
Analyze income and expenses, make investigations, assemble data and prepare projections and reports for planning and decision making. Process journal entries and budget adjustments for restricted and unrestricted accounts as necessary. Incorporate data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate. Budgeting and Forecasting.
Provide assistance and support to area directors and department managers in developing their annual departmental budgets. Ensure departmental budgets adhere to the Schoolâ™s parameters and recommendations for the School-wide annual budget and resolve any discrepancies or deviations from the established recommendations.
Prepare the budget reporting package for submission to leadership team. Provide summarized and detailed reports on historical, current and projected activity and footnote significant variances.
Manage entry and balancing of the departmentsâ™ budgets in the Schoolâ™s budget workbook and also manage submission and balancing of the departmentsâ™ budgets into the Universityâ™s Reporting and Planning System.
Ensure the current budget in the Administrative Information System is updated once the departmentsâ™ budgets are approved by the Dean. Financial Operations.
Provide day-to-day oversight of financial transactions for assigned departments. Research discrepancies and deviations from University or School policies and communicate with key department personnel.
Approve unrestricted and restricted non-payroll financial transactions for assigned departments.
Provide training to department personnel on University and School systems, policies and procedures.
Perform document processing functions as needed. 25% Other responsibilities may include some or all of the following.
Managing Restricted Funds â“ maintain records, reporting and budgeting for restricted funds including gifts, endowments, scholarships, grants and contracts.
Revenue and Other Account Reconciliations.
Salary Budgeting, Reporting and Analysis.
Compile 1098T information.
Tuition Analysis and Forecasting.
Work with University Central Finance Operations including but not limited to: School Accounting, Financial Aid, Alumni and Development, Gift Accounting, Payroll and Human Resources, Tax, Accounts Payable.
Other Duties as assigned.
Certified Public Accountant or Master of Business Administration and five years of experience.
Prefer experience in an academic environment and knowledge of fund accounting. Prefer experience with Washington University Financial/Administrative Information System, CRM, Quickbooks, Focus/Web-Focus, Cognos/RAPS and Hyperion Enterprise.
Self-motivated individual with the ability to work independently. Strong analytical, critical thinking, problem-solving and accounting skills in addition to excellent communication organizational and interpersonal skills. Must have excellent customer service skills. Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information. Ability to work with a variety of people (i.e. faculty, staff, students, other University contacts, etc.).
High degree of initiative; ability to prioritize and manage multiple projects and deadlines.
Excellent interpersonal, communication and presentation skills.
An undergraduate degree in accounting or related field with three years of professional accounting experience.
$50,500.00 - $86,200.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.