Assistant Accountant II (Remote) - Arts & Sciences
Washington University in St. Louis
Location: Jefferson City, Missouri
Internal Number: JR70564
This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports. Responsible for making sure the departmentsâ™ financial resources are used in the most efficient and effective manner.
**This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.**
This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.
Primary Duties & Responsibilities Â
Accounting/Financial Systems (Workday)
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocations & correct budget coding. Â
Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.Â
Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Enter requisitions into the Marketplace purchasing system and monitor purchasing process.
Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures.Â
Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.
Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.
Perform other duties as assigned.
College coursework and three years of related experience.
Mastery of Microsoft Office (especially Excel).
General knowledge of accounting.
Exceptional verbal and written communications.
Strong service orientation.
High school diploma or equivalent high school certification with a minimum of 60 semester hours of college including 12 hours of accounting; or high school plus three years experience in administrative and accounting support positions.
$20.15 - $31.26 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.