Accountant, Advancement Operations - University Advancement
Carnegie Mellon University
Location: Pittsburgh, Pennsylvania
Internal Number: 2019018
Carnegie Mellon is enjoying its most productive fundraising years in its history, raising more than $950M over the last three years. University Advancement (UA) supports the entire CMU community in building relationships with key constituencies and securing the financial resources the university needs to continue its ascent. As the division grows, we are seeking an accountant, Advancement Operations. This is an exciting opportunity if you thrive in an interesting and challenging work environment. Reporting to the senior director, Finance, you will serve as the primary financial manager for the business units within University Advancement; these units include Advancement Operations, Alumni Association, University Events, Advancement Programs and Services, Development, Campaign, Business Engagement, College Development and University Initiatives. You will administer and ensure compliance with the financial policies, procedures and objectives of the university. You will review operating budgets to analyze trends affecting budget needs; monitor budget funds and expenditures to prevent overspending; prepare financial reports concerning the department's financial activities; prepare budget revisions and verify budget changes; and project future expenditures. You will also meet with individual staff members to determine costs; prepare all paperwork and make appropriate entries in the database. In addition, you will manage the purchase order process for departments when needed.
Your core responsibilities will include:
Conducting financial analysis and reporting in support of budgeting, regulatory reporting and business planning. Extract and analyze large amounts of data and prepare analyses and recommendations. Research and reconcile GL object codes, prepare monthly, quarterly, and year-end accounting reports. Assist with monthly, quarterly and year-end closings and the budget review and preparation process. Serve as the primary financial manager for the units within Advancement. Administer and ensure compliance with the financial policies, procedures and objectives of the university. Review operating budgets periodically to analyze trends affecting budget needs.
Processing accounting transactions, preparing journal entries, approving University Advancement expense reports and Pcard (purchasing and travel cards) transactions in Oracle; ensure compliance with university purchasing policies and business and travel expense policy; prepare purchase orders and work with Contracts Office to facilitate resolution of contracts/agreements when needed. Process ER audit reports.
Answering questions relating to Oracle, Pcards, expense reports, contracts and supporting documents, and purchase orders for the division. Assist with and establish departmental work processes and administrative policies and procedures.
Training and supervising support staff on all new process and procedures including any new or existing compliance mandates, including Oracle, the CMU purchasing card, expense reports, reimbursement policies, and other related office duties. Additionally, train new gift officers on the reimbursement travel policy. Assist senior director in reviewing cell phone allowances yearly.
Serving as back-up for PPG building operations.
Performing other duties as assigned.
Passion, excellence and flexibility are vital qualities within University Advancement. A commitment to diversity, equity and inclusion; collaboration; and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
The ability to:
function competently in a team environment with good interpersonal skills; work well as a team member and also independently
interact effectively with members of the campus community and external customers
work independently with little direct supervision and to work under pressure with frequent interruptions
maintain accurate and detailed records; highly detail oriented with a critical degree of accuracy regarding data and analysis
prioritize work and perform multiple tasks simultaneously while adhering to inflexible deadlines
take responsibility; understand and follow directions, complex policies and procedures
work with sensitive information, maintain confidentiality and use discretion
remain calm and composed when dealing with difficult people, situations and frequent interruptions
Excellent organizational and negotiating skills
Excellent analytical, organizational, reasoning and problem-solving skills
A bachelor's degree in accounting, finance, or a related field of study is required.
Four or more years of administrative experience, including budget management experience.
Preferred experience: Five years of office experience in an academic setting, including at least three years of budget management experience.
Demonstrated experience in processing accounting transactions, preparing budgets, reconciling general ledger accounts, financial analysis, and reporting.
Excellent oral and written communication skills
Computer literacy, including Microsoft Office Excel, Power Point, Oracle, Oracle data warehouse, Excel 4 Apps and other applications as needed
Successful background check
CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.
Financial Planning, Analysis, Accounting and Reporting
Staff - Regular
Full Time/Part time
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.