Associate Controller (Administrator II), Accounting Office California State University, San Bernardino
Job No: 519672 Work type: Management (MPP) Categories: MPP, Administrative, At-Will, Finance/Accounting, Full Time
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
The Accounting Services department's main function is reviewing, analyzing and recording the financial data for the University. We are responsible for monthly and year-end closing of accounting records and preparing this information for reporting to the CSU Chancellor's Office and various state agencies. In addition, we are proud to service the University departments by providing guidance and training as needed.
Required Application Materials
All applicants must submit 1). Letter of interest or cover letter, 2). Current resume or curriculum vitae, and 3). Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words).
The Associate Controller is a hands-on leader responsible for the financial reporting and compliance of the university, along with developing and performing the operational accounting activities of the university. This position oversees accounting assignments of diverse scope, including journal entry preparation, debt financing, reconciliations and analyses, accounts receivable, banking and treasury operations, chart of accounts, tax, fixed assets, and custom auxiliary reports for all campus units including auxiliaries.
The Associate Controller is a hands-on leader responsible for the financial reporting and compliance of the university.
Oversees the preparation of university and auxiliary financial statements and reports in accordance with Generally Accepted Accounting Principles (GAAP), as well as the Financial Information Reporting Management System (FIRMS), capital project capitalization and fixed asset account, and financial reporting requirements of the university and auxiliaries. Ensures timeliness in the completion of fiscal month and year-end close. Supports the controller in the annual financial statement audit processes.
Plans, organizes and directs the day-to-day activities of the Accounting Services department, including the Reporting and Tax unit. Oversees accounting assignments of diverse scope, including journal entry preparation, reconciliations and analysis, chat of accounts, tax, fixed assets, accounts receivable, banking operations and custom auxiliary reports.
Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Umelated Business Income Tax (UBIT) and Nonresident Alien Tax reports.
Develops, provides oversight, and direction for the preparation of a variety of communications, presentations for various stakeholders throughout the campus with an emphasis on auxiliary units and their boards.
Develops and implements policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice.
Represents the university in CSU system-wide Finance Users Groups including the Financial Standards Advisory Committee (FSAC). Interprets and stays current on campus/auxiliary, CSU, federal and state regulations, guidelines, policies and mandates that relate to the campus accounting functions. Implements all relevant accounting pronouncements derived from GAAP, GASB and F ASB. Ensures compliance with relevant laws, policies and procedures referenced by the integrated CSU administrative manual (ICSUAM).
Continually evaluates the current technology and need for new technology to meet the University's financial data processing, control, security and reporting requirements.
Serves as the subject matter expert (SME) on PeopleSoft Common Financial System (CFS) for all accounting and financial reporting activities; leads CFS system upgrades and module implementations.
Acquires in-depth knowledge of the campus department's systems and processes in order to document, recommend, develop and implement improved process flows.
Supports the university's leadership in its strategic and operational decisions.
Supports subordinates to build competencies others through effective coaching, performance management and mentoring. Provides clear direction and encourages professional and career development for employees.
Supports and introduces efficiency initiatives with broad impact on campus fiscal operation.
Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals.
Fosters collaboration and creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team.
Partners with campus administrators, students, faculty and Administrators regarding the university's administrative and operational processes, with a goal of continuously developing and improving systems. Works closely with and collaborate with the campus Auxiliary Organizations for integrated financial and accounting business processes. Ensures that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards.
Other Duties - campus may assign additional responsibilities as they arise.
Employment Status: Full-time, At-Will, 'Exempt' position, included in the Management Personnel Plan (MPP).
Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning October 27, 2022.
Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.
Strong technical knowledge in Fund Accounting, Generally Accepted Accounting Principles (GAAP).
Working knowledge of Enterprise Resources Planning (ERP System); Strong Microsoft Office skills.
Excellent management, interpersonal and organizational skills.
Excellent written and verbal communication.
Ability to work in a team-oriented environment.
Education and Experience
Education: Bachelor's degree in Business.
Experience: Seven (7) years of accounting experience with Five (5) years of supervisory experience.
Master degree in business, accounting, finance or any related field and/or Certified Public Accountant (CPA) license.
Higher Education experience.
Anticipated Hiring Range: $8,800 - $9,200 per month
Classification Salary Range: $4,583 - $14,713 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.