Responsible for the oversight and processing of all financial transactions related to the multiple units across campus. This includes maintaining accurate, compliant and confidential records and providing necessary account reconciliations, analysis, policy education and enforcement, as well as budget/expense forecasting as requested by assigned Fiscal Manager(s). This position requires initiative, judgment, and considerable verbal and written contact with faculty and staff across campus.
Bachelor's degree in accounting, finance or closely related field with a minimum of one year of relevant work experience in accounting or finance; OR a Bachelor's degree with 5+ years of accounting/finance work experience; OR associate's degree and 7 years of accounting/finance experience; OR 10 or more years accounting/finance experience in lieu of degree.
Ability to manage multiple tasks, remain organized, deal with a heavy workload, prioritize work, and apply a high level of attention to detail.
Must be able to demonstrate ability to work in Microsoft Excel.
Experience with Banner Finance, Wright Buy, and ChromeRiver.
Essential Functions and percent of time::
25%- Works closely with departments across campus to ensure all financial transactions are processed efficiently, accurately and timely. This may require handling large sums of money, numerous credit card transactions and securing confidential information. Processes purchase orders and/or, direct review and approves departmental purchase orders, and cash remittance vouchers. Frequently communicates with university accounts payable & bursar office personnel as well as outside vendors.
20%-Reconciles financial transactions to Banner Finance to ensure all transactions are accurate and appropriate for each fund/org, processes correcting journal vouchers as needed. Maintains financial documents in a highly organized and orderly fashion. Reconciles payments made through our on-line MarketPlace websites. Analyzes various orgs/account codes for expense trends and budget concerns as well as regular encumbrance review. Assists departments with financial reconciliation process.
20%-Policy review, education and enforcement. Ensures all University Policies are adhered to in relation to financial transactions. Guides, educates and enforces these policies to faculty, staff, and students that work in these offices. Helps facilitate and train employees as well as reviews policies and procedures at monthly Budget Team meetings to ensure all faculty and staff have the training and tools necessary to perform their job while ensuring they are compliant.
15% – Oversees the university's travel and expense management for the departments. Provides system training and support for all faculty and staff as well as training materials. Reviews expense reports submitted by staff for accuracy.
15% – Assists Fiscal Managers with the handling of all Personnel Action Forms and EPAF's across the units. This includes a monthly reconciliation to ensure all positions are appropriately funded and that faculty, staff, and students are paid correctly by the university.
5%-Provides expense projections, budget forecasts, and participates in the annual budgeting process as requested by the Fiscal Manager. Provides information (supporting documents) for yearly internal and external audits.
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University to make an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.