The ideal candidate will be accurate, detail oriented, problem solver, good planner with strong organizational skills, and have excellent analytical skills. Candidate should have excellent people skills as well as communication skills, both written and oral.
This position will require that the incumbent possess demonstrated knowledge of the principles of budget development, payroll processing, accounting, data gathering, records verification and reporting. The successful candidate will have experience explaining and providing details of the recommended budget, and have a knowledge of complex payroll regulations. The person must be proficient in MS Office, especially in Excel and Power Point. Will perform well under pressure and have the motivation to learn and grow with the organization. Ohlone prides itself as a Learning College with the motto of 'A World of Cultures United in Learning' and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;
The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.
Job Description Summary: This is a 50%, 12 month Classified Position
Under the direction of the assigned manager, plan, organize, and coordinate the District's Budget planning processes and analyses: develop, monitor, and maintain position control, process, analyze, and submit payroll for assigned payroll groups and functions, and performs a variety of complex financial analysis and reports for management and Board of Trustees as assigned.
Essential Duties:ESSENTIAL DUTIES
Plan, organize, and coordinate the Districts annual budget development process, including multi-year projections, and preparing tentative and final budget books; Provide detailed analysis on the budget;
Prepare revenue and expenditure forecasts for annual budgets and periodic budget status reports based on the projections and variance reports, including reports required by State and federal agencies. Monitor expenditure and revenue budgets to assure appropriate use of funds; Validate availability of funds and process budget transfers as requested;
Research, gather, and analyze financial data and prepare budget presentations for various participatory governance committees and Board of Trustees;
Assist in the development of effective internal control structures in both budget and payroll; and prepare, review and post journal entries and budget adjustments;
Provide analysis and recommendation to comply with pertinent statutes and regulations such as Fifty Percent Law;
Provide technical expertise and assistance to management, staff, and accounts payable, receivable, general ledger accounting, and payroll, related to budget and accounting issues and develop solutions and recommendations as appropriate;
Work with IT Services in upgrading existing modules and in implementing new modules related to accounts payable, accounts receivables, chart of accounts, payroll, position control, and budget development and management;
Assist in researching financial data from various units and funding sources, including tuition and fees, grants and contracts, auxiliary enterprises, fundraising, and other sources of revenues to support an integrated budget and resource-planning mode;
Process and submit payroll for assigned payroll groups; process employee tax forms, deduction forms, garnishment paperwork, benefits, leaves, timesheets, stipends, and STRS/PERS and cash balance retirement documents; audit stipends for rate and load changes;
Prepare, update, and submit a variety of payroll reports, including STRS, PERS, and annual W-2 forms; maintain employee retirement contributions including non-member lines; update employee personal information as required; make payroll adjustments from PERS/STRS calculations;
Process and submit various payroll documents, including federal and state tax levy, garnishment, and benefit forms; complete forms and send to employees and appropriate agencies; calculate and implement employee deductions;
Serve as a technical resource to personnel regarding payroll processes, policies and procedures; respond to inquiries and provide information concerning calculations, pay rates, benefits, taxes and leaves; investigates and resolves retroactive and other payroll discrepancies;
Update, modify, and maintain employee benefit codes and related costs in the Payroll system; Track and updates deferred benefits, including 403b and 457b benefits; prepare and submit STRS cash balance reports;
Maintain, process, and generate all employee absence reports/leaves tracking; prepare monthly payroll recapitulation report for the Board meetings;
Provide information to various departments on account codes, position codes, and budget status, including periodic budget status reports to budget managers;
Participate in periodic internal audits of various funds and payroll records and identify and resolve deficiencies and irregularities; Assists with the year-end close, external audit, and other special projects as assigned by the supervisor;
Participate in payroll, benefits, budget, and financial workshops, seminars, training sessions, and meetings to stay informed of new regulations, information, and development;
Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
Perform related duties as assigned.
Knowledge, Skills, and Abilities:KNOWLEDGE OF
Generally accepted accounting and auditing principles, practices, and procedures;
Comprehensive budget preparation, development, and maintenance for a large organization;
Financial analysis, research, and projection techniques;
California community college budgeting, payroll, accounting, purchasing, and organizational policies and procedures;
Applicable sections of State Education Code, State Budget and Accounting Manual requirements, and other applicable laws and regulations;
Principles and techniques involved in payroll preparation and processing;
Tax withholding, voluntary deductions, and garnishments;
Preparation, maintenance, verification, and processing of payroll records and reports;
Organizational payroll policies and objectives;
STRS and PERS laws and practices;
Financial and accounting systems (Colleague), Banner or PeopleSoft;
Integrated financial management systems and high proficiency in MS Office, especially Excel and PowerPoint;
Interpersonal skills, including tact, patience, and diplomacy using oral and written communication.
Preparation of financial statements and comprehensive budget and accounting reports;
Operate a computer and assigned software;
Communicate effectively using oral and written communication skills;
Interpersonal skills including tact, patience, and courtesy;
Compare numbers and detect errors efficiently;
Interpret, apply and explain laws, rules, and regulations related to payroll activities;
Assemble, organize and prepare data for records and reports;
Develop, modify, evaluate and implement District-wide budget and reporting processes.
Analyze complex financial data and develop financial forecasts, plans, processes, reports, statements, and recommendation
Establish and maintain effective and cooperative working relationships with others.
Assure the integrity of District financial systems and information.
Assure the preparation, maintenance, and retention of appropriate accounting, payroll, and budget data and documentation;
Maintain records and prepare reports;
Engage in dialogue and presentations using correct oral and written skills;
Participate in developing integrated financial systems.
Provide technical expertise and assistance to District personnel regarding assigned functions;
Prepare and maintain complex statistical records and reports;
Prepare, consolidate and administer the Districts operating and capital budgets;
Learn and apply laws, rules, and regulations involved in assigned activities;
Work confidentially with discretion;
Work independently with minimal supervision;
Meet schedules and deadlines;
Communicate effectively both orally and in writing;
Interpret, apply and explain complex fiscal policies and requirements.
Education and Experience:MINIMUM QUALIFICATIONSBachelors degree in Accounting or Finance plus a minimum of three years increasingly responsible professional experience in budget development, payroll processing, financial analysis, and accounting, preferably in a public education institution.Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
Preferred Qualifications:OTHER REQUIREMENTS Experience in a public educational institution or equivalent.
DESIRED QUALIFICATIONSBilingual and bi-literateCertified Public Accountant (CPA)Other related specialized training(s) such as STRS/PERS and payroll training
Salary Range: CSEA Salary Schedule Range # 46$73,920$81,504$94,392
Posting Number: S200-14
Close Date: 2/10/2023
Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Benefits Statement: HEALTH AND WELFARE BENEFITS
1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes)
Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986: Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal 'Immigration Reform & Control Act of 1986.'
District Statement: A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary: The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal 'Immigration Reform & Control Act of 1986.' Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.
The Ohlone Community College District is a multi-campus single community college district located in the southern portion of the San Francisco Bay in California. Serving almost 17,000 students per year, the District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College (pronounced "oh loh nee kol ij") is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.The Ohlone Community College District is a multi-campus single community college district located in the southern portion of the San Francisco Bay in California. Serving almost 17,000 students per year, the District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College (pronounced "oh loh nee kol ij") is an ethnically diverse institution that promotes innovation and continuous impro...vement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.