The Benefits, Payroll and Retirement Operations Section (BPROS) of the Central Employee Services Division within the Department of Human Resources (DHR) seeks an experienced Payroll Tax and Accounting Supervisor.
Payroll Tax and Accounting Supervisor will oversee complex work for centralized payroll tax filings to multiple tax jurisdictions while also providing advice to senior management and Central Payroll Operations. This position will handle payroll taxes for the County that annually produces more than 18,000 W-2 Forms for a $1.6 billion dollar payroll with a tax liability of approximately $300 million dollars in a multi-state tax environment. This position will also supervise the payroll accounting team.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. This role will apply equity and social justice principles that exemplify shared values, behaviors, and practices in all aspects of the work. As the Payroll Tax and Accounting Supervisor, you will:
Oversee complex work for centralized payroll tax filings to multiple tax jurisdictions while also providing advice to senior management and Central Payroll Operations.
Supervise and lead payroll accounting staff. Assign and monitor tasks, distribute, and delegate work, and conduct staff performance evaluations.
Prepare and file federal, state, and local taxes quarterly and annually for countywide payroll.
Represent the County with the federal and state tax jurisdictions, Internal Revenue Service (IRS), and the Social Security Administration.
Ensure County compliance with all federal, local, and state payroll tax regulations, including applicable taxes to employees working outside of Washington state. Provide training and direction as needed to management, the central payroll operations team, and employees.
Serve as project manager, for payroll tax yearend processes that include W-2 form production, delivery, reconciliation, and required reporting to the IRS, Social Security Administration, and other tax jurisdictions as required. Coordinate applicable 1099 form production with Accounts Payable.
Serve as the subject matter expert for payroll taxes responsible for technical interpretation laws and regulations for tax withholding, deposits, and interpretation of specific accounting treatment, payroll policies, and tax laws.
Research laws and regulations related to payroll taxes and respond to payroll tax inquiries.
Keep current with policies, procedures, and changing tax laws for compliance with state and federal regulations, county code, ordinances, Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS). Revise procedures and train staff as needed.
Provide advice regarding payroll tax issues, system set up, and reporting to County managers, supervisors, and employees, including the Office of Labor Relations and the Prosecuting Attorney’s Office.
Present payroll tax information to County staff at payroll forums.
Serve as the primary contact with ADP Tax Services for tax set-ups and filing in all federal and state jurisdictions.
Assist Payroll Manager to plan, organize, delegate, and monitor operation activities. This includes recruitment activities, facilitation of training, and mentoring staff.
Supervise, coordinate, and participate in audit processes.
Train new and existing staff in work procedures related to areas of expertise in payroll taxes, out-of-state employees, and payroll accounting.
Research and mediate payroll tax accounting dispute resolution with customers and staff.
Administer employee settlements to ensure correct handling of the payment to the employee, taxation, and tax reporting. Advise settlement language to Labor Relations and the Prosecuting Attorney’s Offices as required.
Other duties as assigned.
Five years of experience in payroll tax preparation, multi-state tax filing and W-2 Form production in an organization of more than 5,000 employees; AND
A bachelor's degree in Finance, Accounting, or related field OR
Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge, and ability required to perform the work.
Necessary Special Requirement
Certified Payroll Professional (CPP) or Certified Public Accountant (CPA).
Experience supervising and coaching employees to close developmental gaps and increase capability; develop effective problem solvers.
Clear and effective oral and written communication, facilitation, and presentation skills, with the ability to communicate with internal and external individuals at all levels.
Ability to research and resolve complex payroll tax inquiries from management and employees.
Skill in working effectively and cooperatively to independently analyze, problem solve, resolve conflicts, and collaborate with a variety of individuals from diverse backgrounds, including sensitivity to and knowledge of various, ethnic, cultural, and socioeconomic groups.
Ability to apply project management principles and practices. Must be able to handle multiple competing priorities and produce quality detailed work within tight timeframes with strong delegation and time management skills.
Skill in using report and query tools, writing complex and technical reports.
Intermediate level proficiency with Microsoft Office Suite and experience using internet-based software programs with demonstrated ability to quickly learn new technology tools.
Advanced experience with financial software and systems.
Experience with payroll production processing.
Experience with PeopleSoft or other multiple payroll processing system.
Experience with Oracle/ EBS financial system.
Expert level Excel skills (i.e., the ability to produce graphs and tables, use spreadsheets efficiently and perform calculations and automaton to process large volumes of data).
Teleworking Requirement The work associated with this position will be performed predominately through a hybrid work schedule of onsite and remote work, with the expectation of three to four days onsite. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
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Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employme...nt Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.