JOB SUMMARY:  Lead, direct, and supervise the administration of multiple complex Financial Services responsibilities, including: Funds Management, General Ledger, Payroll, Depreciation Schedules, Building Use Calculation & Records, Indirect Cost, Grant Funds Management, Data Entry, and the Time Accounting System. Supervise assigned staff.

POSITION REQUIREMENTS:

JOB KNOWLEDGE

Bachelor’s degree from an accredited university; major in accounting, finance, or other related field required. 

Valid Certified Public Accountant (CPA) credential required.

Five years of relevant experience in a school business office or an Education Service Center business office required.

Demonstrated competency in management; formal training or demonstrated competency in supervision.

Comprehensive knowledge of state and federal funding guidelines.

Experience with compliance requirements in federal/state programs.

Experience with the Texas Education Agency Financial Accountability System Resource Guide preferred.

Ability to develop a working knowledge of the Center’s policies and procedures.

Strong organizational skills, project management, attention to detail, ability to meet deadlines, proofread, and prioritize multiple projects in a fast-paced environment.

Demonstrated high level of oral and written communication and presentation skills.

Working knowledge of technology with the ability to prepare spreadsheets and create documents.

Proficiency with standard functions within electronic applications such as MS Office

(e.g., word processing, electronic spreadsheets) and e-mail.

Proficiency with computers (PCs and/or MACs) to include desktop management, file management and operations, and working in a network environment.

Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.

PRODUCTS/OUTCOMES

Accounting/General Ledger

Ensure the general ledger is balanced and that the account codes conform to the Resource Guide. 

Ensure bank reconciliations are done monthly.

Serve as custodian of all accounting and payroll records.

Ensure maintenance of data and timely posting of billable hours’ Time Accounting System (TAS) to the general ledger.

Ensure all data is entered into the general ledger in a timely manner.

Supervise and assist in preparing year-end entries, close the general ledger and run the required reports for the auditors.

Provide for a sound internal control system.

Ensure policy and procedures for internal controls are followed in daily financial operations of the Center.

Work with the finance team to develop, revise, or delete procedures used in entering finance data.

Communicate needs for system improvements to the Systems Integration and Data Services team. 

Ensure all budgetary and grant data is entered into the general ledger in a timely manner.

Monitor the addition of new projects and ensure budgets are assigned and input into the general ledger and budget information sheet, accurately and timely as approval is received.

Assist in month end and year end closing process.

Supervise preparation of bank reconciliations.

Supervise unclaimed property management.

Funds Management

Prepare all necessary schedules, notes and other documents required for the Annual Financial and Compliance Audit Report.

Prepare and amend the Center’s official budget.

Prepare Board Agenda items for required budget changes.

Develop and maintain spreadsheets as needed for special projects.

Review and establish rates to be charged by all internal service funds including building use and indirect cost rate.

Provide technical assistance and training to ensure that Center and district staff members are informed about accounting and payroll requirements.

Payroll

Ensure the payroll and all related reports are accurate and timely.

Develop, revise, or delete procedures used in entering payroll data.

Communicate needs for system improvements to Systems Integration and Data Services team for payroll.

Investments

Maintain a current record of bank deposits and ensure that the bank has adequate securities pledged.

Maintain a daily cash balance and forecast cash needs to keep the maximum amount of money invested at the highest interest rates available.

Prepare investment report for the board agenda.

Federal and State Requirements/Compliance

Prepare the indirect cost rate request document for submission to Texas Education Agency (TEA).

Prepare PEIMS reports and submit in timely fashion.

Prepare all federal/state financial reports in a timely and accurate manner, including monthly, quarterly and final expenditure reports as required by each grant/contract.

Monitor designated purpose budget amendments for compliance with state and federal grant regulations.

Provide prompt and courteous assistance to Center staff regarding budgets and guidelines.

Conduct annual desk reviews of sub grantees/contractors as required.

Conduct site visits, if needed, of sub grantees/contractors and document results.

Assist in development and maintenance of Center procedures for compliance with federal/state guidelines.

Communicate needs for system improvements for compliance requirements.

Test and document results of internal compliance with federal/state guidelines and Center procedures. 

Grant Funds Management

Review and approve Budget Change Requests (BCR) submitted by staff, insuring compliance with local policy and procedure as well as federal/state guidelines.

Prepare and maintain grants and contracts files.

Prepare closing entries for designated purpose projects/grants.