Independent, Day School for JK – Grade 8 (www.stlukeschool.org)

An independent, coeducational Episcopal day school in the West Village (New York, NY), St. Luke’s School offers a balanced and challenging Junior Kindergarten through Grade 8 curriculum that serves students of all faiths and spiritual practices. Small by intent and design, St. Luke’s size promotes openness, accessibility, and collaboration. St. Luke’s students and faculty come from a variety of backgrounds - we value, seek and encourage an enriching and diverse community. 

Job Snapshot

FSLA Status: Full-time, Exempt

Reports To: Director of Finance

Start Date: June 15, 2023

Salary Range: $55,000-75,000 (depends on years of experience)

Benefits (include but not limited to): Paid Time Off, Professional Development, Health Insurance, Retirement, Disability Insurance, Life Insurance, Lunch Program

Finance Associate Expectations & Essential Functions

• Responsible for processing all accounts payable through the school’s billing system. Includes updating vendor information and collecting necessary W9 and ACH forms.
• Responsible for processing all accounts receivable. Record and deposit payments such as checks, credit cards, ACH, etc and processing reports from the different payment platforms. 
• Make deposits as necessary.
• Manage credit card expenses including review of credit card statements and corresponding receipts and ensuring payments are made in a timely manner.
• Manage monthly reconciliations for all the school’s bank accounts, credit cards, prepaid expenses, and accruals.
• Assist with the annual audit and 990 process including preparation of reports, paperwork, etc.
• Assist with financial reports as needed by different departments and the board.
• Knowledge and ability to work on various accounting, billing, and payment options such as bill.com, Sage Intacct, and Ramp
• Be present at the school for two to three days a week or as determined by the needs of the school. (Hybrid work environment)
• Communicate with students, faculty, staff, parents, visitors, and vendors on a regular basis with face-to-face discussions, e-mail, phone calls, letters, and memos in order to accomplish essential functions.
• Manage effectively one’s own time and the time of others in order to meet expectations and deadlines.
• Commitment to timeliness, efficiency, and excellence in all work produced and projects/tasks managed. 
• Other duties as required.

All Employee Expectations

• Support the St. Luke’s School mission, values, institutional goals, and educational philosophy. Understanding and commitment to the community standards of compassion, dignity, excellence, honesty, and respect.
• Excellent communication skills. Contact and communication with students, faculty/staff, and parents on a regular basis. Contact and communication consists of face-to-face discussions, e-mail, phone calls, letters, and memos. Excellent oral and written communication and customer service skills.
• Strong collaboration skills. Working collaboratively with other faculty, specialists, and staff in a small, close-knit, creatively energetic environment.
• An interest in and openness to professional growth and development. Desire and ability to embrace continuing education in the field. Participate and attend workshops, conferences, and other training.
• A sense of joy and wonder and an optimistic attitude.
• A sense of humor, warmth of personality, and energy
• Ability to be self-motivated.
• Flexibility and willingness to change. Ability to pivot as changes are made or needed in order to fit the school’s current needs or adjustments to protocols. Be present at the school during the required work hours.
• Perform additional duties such as morning, recess, lunch and participate in the life of the school. Be present and on-time to assigned duties.
• Participate in and attend faculty/staff meetings and committees, including school-wide initiatives about issues of equity, pedagogy and curriculum.
• Participate in the life of the school, including attendance at required events such as curriculum night, parent conferences, grade-level cocktail party, Christmas Fair, Spring Benefit, and school games and events.
• Enforce school policies and rules with students.
• Proficiency with Microsoft Office and Google Suite Faculty members also need to be proficient with Google Classroom and have the ability to use classroom technology such as Smart Boards, Zoom, etc.

• Bachelor’s Degree
• At least 3 years accounting or finance experience

• Proficient in Microsoft Suite - Excel, Word, and PowerPoint

• Proficient in Google Suite - GMail, Sheets, Docs
• Knowledge and ability to work on various accounting, billing, and payment options such as bill.com, Sage Intacct, and Ramp

Be present at the school for two to three days a week or as determined by the needs of the school. (Hybrid work environment)