The purpose of this classification is to perform professional-level financial accounting and reporting functions in a designated department. Incumbents in this classification are assigned specific accounts, a specialized accounting function, or to a single department.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs accounting functions for assigned accounts: enters and posts financial data; prepares and approves journal entries; reconciles accounts; performs calculations and enters data into computer systems; researches errors and makes corrections as required; prepares tax forms; maintains financial records; and prepares and submits related reports as required.
Prepares and maintains comprehensive files and documentation for assigned funds and account groups, ensuring compliance with approved policies and procedures, generally accepted governmental accounting principles, and applicable regulatory standards.
Receives and disburses funds: receives cash, credit cards, checks, or other financial instruments; prepares and processes receipts and invoices; documents the receipt of funds into appropriate database; depending on the area of assignment, processes and/or approves payments and communicates financial transactions to appropriate entities.
Processes a variety of accounts payable documentation: receives, reviews, and verifies invoices, purchase orders, requests for payment, refunds, sales taxes, travel reimbursements, etc. for accuracy, completeness, and proper authorization; enters data into the accounting system for payment; prints, verifies, submits for signature(s); and sends payments to vendors.
Processes account receivable documentation: processes and posts payments received for taxes, utilities, other services, or fees; reviews receipts, escrow accounts, and other financial reports; records and reconciles to general ledger accounts; prepares journal entries; makes corrections or adjustments as needed; prepares spreadsheets; and reviews and reconciles reports.
Processes and prepares employee payroll: reviews/enters hours, disability time, salary information, payroll deductions, and other data; processes special payments, contributions, deductions, garnishments, and withholdings; processes local, state, and federal tax deductions and payments; verifies the accuracy of register against system data; makes corrections as needed; prepares materials for Internal Revenue Service filings; prepares year-end payroll processing for W2's, 1099’s, quarterly tax and wage, and related reports; and ensures compliance with local, state and federal payroll and tax regulations.
Reconciles bank statements for assigned accounts: prepares journal entries to the general ledger from bank reconciliations to reflect interest income, bank charges, or other adjustments; and contacts bank personnel to coordinate needed corrections.
Participates in year-end closing processes for assigned accounts and in preparation for annual audit: assists internal and external auditors; provides requested data, reports, and/or other items to ensure the completion and accuracy of annual audits.
Ensures all work activities are in compliance with local, state, and federal rules, regulations, policies, procedures and generally accepted accounting principles: and initiates any actions necessary to correct deviations.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation; reviews, completes, processes, forwards, or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Communicates with supervisor, other County employees, third-party service contractors, banking and financial institutions, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Performs other related duties as required.
Bachelor's degree in Finance, Accounting, or related field required; supplemented by two years of experience in accounts payable and receivable, payroll, or related accounting functions; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required:None.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory, and/or design data, and information, such as invoices, purchase orders, and requisitions, time sheets, leave forms, tax data, bank statements, payment receipts, deposit slips, etc.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Henry County was created in 1821 out of Creek Indian lands and is named after Revolutionary War great Patrick Henry. It is located in the southeast part of the metro area, along I-75 South.
Major landmarks include the Atlanta Motor Speedway and Panola Mountain State Park. Large employers include Piedmont Henry Hospital, Luxottica, and PVH Corp.
Henry County experienced explosive growth through the 2000s, becoming an economic engine for the region's southside.
Within Henry County are the cities of Hampton, Locust Grove, McDonough, and Stockbridge.