This is a supervisory position with accounting and supervisory responsibilities for assigned units within the Student Life and Engagement Business and Financial Services office. This position oversees the work of one to two direct reports who are fiscal officer or delegates for assigned accounts. In addition, the Accountant II/S oversees manual adjustments that impact revenue as well as monitors financial actions that impact business operations and funding. Working knowledge of systems to include but not limited to inventory, property management, billing, and general ledger such as FAMIS, Mercury, KX, and Campus Solutions, would be helpful. Responsibilities also include ensuring compliance with university and divisional policies as well as federal PCI regulations, project management, process gap analysis, assisting with budget planning and supervising four to five direct report staff members. This position must be comfortable leading projects while remaining inclusive with a variety of assignments and personnel.
Oversees the financial activities and function as fiscal officer/fiscal officer delegate for mid-large sized units within the Business and Financial Services Office of Student Life and Engagement (SLE). Knowledge of financial and business operations sufficient to lead projects, analyze and draft processes, review best practices, perform gap analysis, and make recommendations for improvements. Assignments could include but are not limited to audit of general purchases, personnel expense transactions or billing accounts which may include revenue, sales reconciliation, and budget planning for auxiliary and general fund operations. Must be able to troubleshoot several subsystems and interfaces to ensure accuracy of financial data. Manage past due account collection and oversee event job costing function. Supervise fiscal officer delegates approved to work in each business function.
Assist Controller with annual zero-based budget including wages, personnel, hours, expenditures, and projected revenue. Assist in the review of monthly expenditures of profit and loss statements. Assigned fiscal officer, second level review of monthly account reconciliations to ensure accuracy and compliance with university and divisional policies and federal PCI regulations. Review labor distribution to analyze and note variances. Assist in oversight of the Capital Asset Maintenance for assigned accounts, prepare annual audit and alerts Controller of discrepancies.
Must be comfortable maintaining an elevated level of people skills while interacting with colleagues, subordinates, project team members and with other representatives with the Unit and University administration.
Characteristic Duties and Responsibilities
Processes information, data, and forms to prepare statistical and financial reports and facilitate office operations.
Researches, prepares, and verifies the accuracy of financial statements and reports for multiple accounts to provide information for Departmental Unit.
Interprets and assists in developing policies and procedures to answer questions and resolve problems.
Fiscal Officer role in EBS – Responsible for day-to-day activity on assigned accounts.
Audits and approves expenditures to assist in tracking departmental budgets.
Assists in managing the assigned account operations and personnel activities.
Oversee second level review of Purchasing Card expenditures for assigned units.
Project Management: Lead or co-lead or function as subject matter expert on unit projects.
PCI Compliance: Assist with collecting Unit forms signed by employees verifying PCI compliance training was completed by their supervisor.
Troubleshoots and may oversee sub-accounting software used by units. This could include and is not limited to Kinetic Software, Campus Solution, Mercury as it pertains to system audit reports, property management systems to track recharges, point of sale systems and electronic system software and interfaces uploaded to EBS, etc.
Assist in analyzing and testing business processes and several computerized subsystems to support operations.
Prepare and process journal entries in the accounting system.
Hires, supervises, prioritizes, and assigns the work of the 1-2 assigned direct reports support staff.
Follows up on delinquent accounts to achieve higher collection rates.
This position will have a hybrid work schedule.
All positions in SLE are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Accounting; three to five years of related and progressively more responsible or expansive work experience in supervision, accounting procedures and developing accounting controls, policies and procedures; or an equivalent combination of education and experience. May require certification as a Certified Public Accountant (CPA).
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Monday - Friday: 8:00 a.m. - 5:00 p.m. May require some evenings and weekends.
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends May 30, 2023 at 11:55 P.M.
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