Classification Summary: This position reports directly to the Controller and is a key contributor for the Jefferson College Business Office team. Primary responsibilities include direct supervision of the Accounts Payable (AP) Department and providing functional guidance as necessary to the Accounts Receivable (AR) and Payroll departments. This position will assist the VP of Finance & Administration and Controller with budget strategy design; leading the financial audits as required by policy; preparing and submitting all required banking, investment, and tax reports; managing banking and investor relations; assuring compliance of all college debt/investment instruments with policies and/or state statutes; overseeing the return of unclaimed property ; and assisting the Controller in research and responses to annual financial audit and various State and Federal and other agency audits.
Minimum Education and/or Training and Experience: Masters degree in accounting or related field and three years experience in an accounting support function or bachelors degree and five years experience in an accounting support function, including a minimum of one year of supervisory experience.
Preferred Education and/or Training and Experience:
Licensing Requirements: Certified Public Accountant (CPA) - Preferred
Classification Duties: 1. Develop financial reports based on management inquiries and requests for financial data. Maintain appropriate reporting systems and processes. 2. Manage the Colleges multiple bank accounts and prepare monthly reconciliations. Follow up on any unusual items and advise supervisors of all cash balance trends. Monitor the property listings and take necessary actions to comply with state and federal unclaimed property regulations. 3. Ensure quality control over monthly financial transactions and financial reporting. Compile and analyze financial information. Review and approve journal entries in addition to monthly account reconciliations to ensure transactions and sub-ledgers are reconciled to the general ledger. 4. Prepare regular budget reports with variance analysis for senior management review. Provide functional training sessions to budget managers and answer questions or provides correction of errors in general ledger transactions. 5. Serve as subject matter expert for Business Offices implementation of all new technology projects. Delegate areas of responsibility among staff for testing of new systems and monitor the progress of the implementation project. Provide functional support for all components of accounting software systems and finance interfaces systems. 6. Perform and report-on internal audits of various financial processes and program areas. Improve systems and procedures and initiate corrective actions. Establish and enforce proper accounting methods, policies and procedures. Continuously improve and develop business processes and accounting policies to maintain and strengthen internal controls. 7. Develop and implement new procedures and features to enhance the workflow of the Business Office. Create and maintain documentation of finance processes. 8. Work with all areas on campus to educate users of the Colleges administrative and office policies and procedures to create a solid understanding of the acceptable methods and practices. 9. Work with each direct report to establish goals and objectives for each year and manage the progress to enhance the professional development of staff. Lead, manage and supervise daily work of all business office staff. 10. Perform other related duties of a comparable level/type as assigned.
Knowledge: Understanding and working knowledge of GAAP and GASB; Managerial/Supervisory principles; Budgeting practices and processes; Financial reporting methods; Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes; Financial control practices and procedures; Cash management and investment principles, practices, and methods; Automated financial systems;
Skills: Preparing and analyzing complex financial statements, reports; Developing and enforcing accounting procedures and principles; Assisting in the direction and management of department operations; Supervising and evaluating employees; Interpreting and applying applicable Federal, State, and/or Local laws, rules, and regulations; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, senior college management/board of trustees, the general public, etc. sufficient to exchange or convey information and to receive work direction. Evaluating complex financial systems and efficiently formulating and installing accounting methods, procedures, forms, and records; Designing and implementing accounting and record keeping systems; Prioritizing and assigning work; Using computers and related software applications;
Wage/Salary: Minimum of $73,549 Status: Full time If Part-time, hours per week: If Non-exempt, work days: Posting Number: SF00474
It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.
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Jefferson College is a student-centered comprehensive community college, committed to providing an accessible, quality college experience as it strives to meet the diverse needs of the students and the community. Superior teaching and services foster a supportive learning environment, which promotes intellectual, social, and personal growth. A strong general education curriculum, college transfer and technical programs, personal enrichment courses, and on-campus experiences prepare students to succeed in their careers, further their education, and prosper in a diverse world. Jefferson College’s ongoing assessment of students, programs, and services assures that it is a responsive and progressive community college.