This position is responsible for providing advice and assistance to School of Pharmacy researchers in the preparation and submission of sponsored proposals. The employee will work with the Research and Sponsored Programs office and other schools/colleges to foster research collaborations, and ensure compliance with federal, state, agency and University regulations and policies. This includes the creation of budgets and other grant documents for proposals that adhere to institutional and sponsor requirements, as well as work other agreement types such as MTAs and research contracts. Post award duties include management and submission of progress reports, no-cost extensions and sub-award management. In concert with the post-award accountant, this employee will monitor grants for accurate spending, meet with Principal Investigators (PIs) to discuss research portfolios, and assist with close-out at end of grant. This position provides backup for other Research Administration members (reciprocated).
Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel.
5% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
5% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
5% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
50% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
20% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
5% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
5% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
5% Assists in developing research administration templates and tools
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required: -Minimum of two years Research Administrator experience -Budget management experience of Federally-funded projects -Excellent organizational skills necessary to manage multiple complex tasks -Excellent writing and verbal communication skills in order to communicate complex regulations and procedures -Comprehensive working knowledge of Excel, Word and Adobe Acrobat
Preferred: -Experience with UW or other university pre- and post-award grant management preferred, including budget preparation -Familiarity with UW accounting policies and procedures, including purchasing, travel, reimbursements, cost transfers -Knowledge of NIH and NSF regulations and procedures, including, but not limited to development of budgets for continuation and renewal proposals and electronic submissions (SF424, Grants.gov, Research.gov, eRA Commons, RPPR); expenditures; and reporting -Knowledge of UW RAMP and WISER systems; knowledge of HRS helpful -Ability to analyze and audit own work for accuracy including identification of errors as well as problem-solving the solutions
Full Time: 100%
This position requires some work to be performed in-person, onsite, at a designated campus work location. Remote work may be performed 2.5 days per week and on campus 2.5 days per week, if desired.
Appointment Type, Duration:
Minimum $70,000 ANNUAL (12 months) Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through the Wisconsin Retirement System (WRS).
Candidates who are qualified will earn between $70,000 and $90,000. Those who are highly qualified can earn between $90,000 and $105,000.
The School of Pharmacy embraces the values of diversity and inclusion, as they are essential in achieving related goals outlined in our School's strategic plan. We aspire to integrate behaviors into teaching, research, and our service mission to advance our priorities of creating and sustaining an inclusive and welcoming environment. Further, we believe these values are critical in preparing our students to address and eliminate health disparities.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well.
The application reviewers will be relying on written application materials to determine who may advance to interviews.
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.