Hourly Wage: $42.41 - $51.55
                          Hourly wage dependent on education and work experience.
                         Assistant Accountant salary is set to increase by 2.5% in January 2024.

JOB TYPE: 20-30 Hours Per Week

                   Flexible Monday through Friday schedule

                      Position has the possibility of transitioning to full-time 40 hours a week in the future.

NUMBER OF POSITIONS: 1

CLOSING:  Monday, October 16, 2023 at 12 PM.

LOCATION:  Vacaville, CA

POSITION DESCRIPTION:

This is an entry level accounting position involving a high level of accuracy. Assignments include statistical and operational record keeping, processing accounts payable, computer entry, routine accounting distributions, contract tracking, and some account and budget analysis. Work requires the ability to follow directions and apply correct application of various established rules and procedures. The position is led and trained by Senior level staff in work tasks.

  Initial projects the Assistant Accountant will be involved with include:

• Learns and participates in operating and maintaining a computerized financial information system.
• Learns and maintains accounting filing system.
• Learns and maintains the Agency’s procurement and accounts payable process, including:
  • Creates and closes vendor accounts.
  • Creates purchase orders.
  • Collects purchasing documentation.
  • Research discrepancies.
  • Accrues State sales tax.
  • Process roughly 2,500 payments per year.
• Learns and maintains the Agency’s 80+ Consultant Contracts, including:
  • Verify contract status.
  • Verify remaining contact funds and coding.
  • Verify required insurance.
  • Coordinates with project managers regarding new contracts and amendments.
  • Assist in action item creation.

Additional projects to be assigned with experience:

• Learns and maintains Agency Payroll and timecards, preparing payroll and benefit checks.
• Assists in preparation of annual budget.
• Assist in annual audit.
• Assist in grant invoicing.
• Other duties as assigned.

FULL JOB DESCRIPTION AVAILABLE AT:
 https://www.scwa2.com/about-us/job-descriptions/

CURRENT BENEFITS:

RETIREMENT: The Agency participates in CalPERS retirement program. New CalPERS employees have a defined benefit formula of 2% at age 62 and pay a contribution rate of 50% of the normal costs (currently 7.75%). The Agency is not enrolled in Social Security.

HEALTH BENEFITS: The Agency has a cafeteria plan for medical insurance (through CalPERS). The Agency covers up to 80% of the full family Kaiser plan medical insurance costs (other health plans available).  Twenty-five percent of any unutilized benefits in the cafeteria plan are reimbursed to the employee at the end of the calendar year.

The Agency pays the full cost of the following benefits:

• Dental and Vision Insurance for employee and dependents.
• Employee Assistance Program
• Short- and Long-Term Disability Insurance for the employee.
• Post-Retirement Health (provided amount dependent on vesting schedule).

LEAVE - Regular 40-hour full-time employees accrue vacation leave at the rate of 120 hours per year. After three (3) years regular 40-hour full-time employees accrue vacation leave at the rate of 160 hours per year. Regular 40-hour full-time employees accrue sick leave at a rate of 96 hours per year. Note: Vacation and sick hours are prorated when less than 40 hours per week are worked.

HOLIDAYS – Regular 40-hour full-time employees receive 104 hours of paid holidays per year. If an employee works less than full-time, holiday hours will be prorated based on hours worked.

OTHER BENEFITS – Employees may elect to participate in a deferred compensation plan (457b & 457b Roth) and/or a flexible spending account plan.

HOW TO APPLY:  Please submit your application using the link below, including your (i) Cover Letter, (ii) Resume, (iii) 3 References, and (iv) Supplemental Questions (shown below).  https://secure.onehcm.com/ta/SCWA.careers?CareersSearch

• What type of accounting experience do you have (educational and/or hands on)?
• Describe your experience with Microsoft Office suite applications. Provide instances of when you had to use these applications throughout the course of your work.
• Describe your experience working in a team and/or in customer service. Did you enjoy it?

SELECTION PROCESS:

Applicants must complete all portions of the application listed under “how to apply.” Applications will be reviewed by October 31, 2023. If selected to move on, applicants may be asked to complete a Microsoft Word and/or Excel examination before being invited to interview.

For questions regarding the position, please contact:

Sandra Willingmyre, sandra@scwa2.com, 707-455-1101

IDEAL CANDIDATE:

The Water Agency is open to a candidate with a range of technical experience, varying from a recent college graduate to a more senior candidate with account clerk expertise.  The successful candidate will have strong interpersonal communication skills, the ability to work well across the organization, and embrace a team mentality.  The candidate will eventually be required to work independently and be a self-starter.  The candidate will work closely and collaboratively with the Agency’s administrative staff as well as communicate with those outside of the organization.  A customer service approach is also expected to serve the needs of Agency staff and affiliates.  The candidate will need to have strong skills in managing their time effectively. 

Knowledge of:

• Computer software and relevant applications to finance and accounting operations, including report development.
• Modern office practices, methods and equipment.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Agency staff.

Ability to:

• Learn to apply accounting principles to the maintenance and reporting of financial and accounting transactions and audit of financial records.
• Learn to use automated financial management systems.
• Examine and verify a wide variety of financial documents and reports.
• Understand and carry out a variety of instructions.
• Maintain a variety of files and records.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

Candidate must be comfortable working independently on a computer. In addition, the candidate must have intermediate experience in Microsoft Word, Microsoft Excel, and Adobe Acrobat.

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to a Bachelor’s degree from an accredited college or university in accounting, finance, mathematics, business, public administration, or related field.

No previous work experience is required.

Please note: This position requires the ability to pass a background check which may include a credit report and a pre-employment physical based on the job requirements.

WORKING CONDITIONS:

The selected candidate will work in the office for the first 6 months. After 6 months the candidate can work up to 30% of their hours from home, subject to management approval.

Agency can accommodate flexible working hours anytime between 7 AM and 6 PM on weekdays. Tuesday and Wednesday availability is essential. Flexible hours arranged upon hire.

This position is subject to a 90-day initial appraisal process.

See job description for physical demands and environmental elements.