ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Maintaining books of account (including but not limited to processing bills, preparing checks, gathering receipts, coding and posting invoices, preparing and recording deposits, journal entries, reconciliations).
Reviewing all expense reports for accuracy and proper expense disclosure classification and reporting any variances to the Controller.
Completing monthly reconciliation for all bank accounts.
Reviewing outstanding check log and communicating status to Controller.
Research and resolve accounting discrepancies. Prepare adjusting and correcting journal entries as needed.
Maintains Fixed Asset Ledgers, capitalizing acquisitions, recording depreciation and disposals. Prepares fixed asset reports and posts entries to the general ledger.
Credit Card Processing/Accounts Payable:
Responsible for weekly accounts payable processing, including proper coding, data entry of all invoices and reimbursements, and mailing.
Coordinate and process credit card receipts from employees; follow-up as needed.
Prepare coding and data entry into general ledger.
Student Billing and Accounts Receivable:
Completing all student billing functions (tuition, summer programs, and fees for other services)
Assisting Controller with Financial Assistance process as needed.
Updating revenue and financial assistance accounts monthly.
Reviewing accounts receivable, updating payment schedules and follow up on past due accounts.
Point person for communication with parents.
Report on any student enrollment changes.
Coordinating with the Development Office:
Reconciling with Development Office on donations, fundraising and grants.
Process semi-monthly payroll.
Assists in the design and/or implementation of accounting department projects.
Maintains the confidentiality of sensitive financial and other data.
Produces reports and reconciliations for review by the Controller.
Prepares all journal entries related to payroll and employee benefits.
Responsible for collection of W9 forms for all vendors.
Prepares annual 1099 filing.
Support and further the school’s missions, visions, and values.
Actively engage in the life of the school and participate in related duties, as needed.
Demonstrate respect towards all members of the school community, including students, parents, teachers, support staff, and administration.
Behave with dignity and respect, in accordance with school and community expectations.
Abide by school policies and procedures.
Front desk coverage
Cover the front desk and other duties as assigned.
Start date: as soon as possible.
EDUCATION AND EXPERIENCE:
Bachelors’ Degree, preferably in Accounting or Finance.
Minimum of three years’ experience in bookkeeping and/or accounting and finance
Non-Profit/Independent School sector experience preferable.
Understanding of accounting theory with ability to research and resolve accounting application.
Requires solid knowledge and understanding of accounting principles.
Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
Experience in Blackbaud preferred.
Expert level in Microsoft Office, especially Excel and Word.
Proficient in Google applications, including Google Sheets, Google Docs.
Experience in non-profit accounting and knowledge of related FASB requirements preferred.
Knowledge of non-profit reporting and tax filings preferred.
Physical Demands and Work Environment
View and operate a computer frequently and consistently, especially in regard to primary work functions.
Speak and hear to communicate with school population and the public.
Travel safely and comfortably across campus for a variety of events and meetings.
Physically able to assist, when necessary, with event setup and breakdown, including lifting up to 30 lbs.
Work in standard office conditions and climate.
Work in a highly stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
EQUAL OPPORTUNITY EMPLOYER: No person shall, on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, disability/handicap, or religion, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, harassment, or retaliation in the school’s employment opportunities. Please submit a resume and cover letter, addressing the specifics of the job description firstname.lastname@example.org