The person in this position will function independently and perform highly responsible financial tasks requiring the knowledge and application of accounting systems and financial policies and procedures for the University of Wisconsin and the International Division.
This position, under general supervision of the International Division financial officer, will perform and guide financial and accounting transactions for the International Division Dean's Office, carrying out work in multiple finance functional areas. This role will be responsible for auditing and approving financial transactions, reconciling data between systems, participating in day-to-day financial operations of the division to ensure accuracy of financial transactions and reports, and guiding other financial and departmental staff. The position will recommend fiscal policies and participate in development and implementation of new systems and processes to improve customer service, efficiencies, and internal controls. This is a dynamic role that helps a diverse group of departments navigate the financial landscape at UW-Madison.
Performs general accounting duties following generally accepted accounting principles and procedures. Prepares financial reports and assists with budgeting. Ensures the accurate recording and reporting of the business unit's financial transactions.
20% Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
10% Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed
20% Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
20% Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
10% Assists in preparing budgets and financial projections
20% Prepares and/or approves financial transactions and payments
Assist with accounting and reviewing reconciliations, journal entries, schedules, and reports.
Perform journal entries of internal transfer transactions for payments and expenses accounts.
Answer questions and provide accounting-related information to internal and external stakeholders according to established policies and procedures.
Back-up and E-reimbursement approver and E-reimbursement auditor as necessary.
Prepare as needed or backup approver for Cost Transfers, Direct Payments, Payment to Individual Reports, Requisitions, eReimbursement reports, and pCard changes forms.
Act as a liaison with UW-Madison Accounting and Purchasing.
Submit tuition payments to Bursar's office.
Other backup and duties or special projects as assigned.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Preferred Bachelor's Degree in accounting, finance, or a related field
Required: 1. Demonstrated experience with financial systems software, and preparation of financial reports and data. 2. Ability to interpret and apply complex university, state, federal, and granting agency rules, regulations, and guidelines. 3. Proficient in Microsoft Excel, Word, and Outlook. 4. High degree of accuracy and attention to detail. 5. Demonstrated experience in providing excellent customer service and ability to establish and maintain effective working relationships. 6. Effective written and verbal communication and interpersonal skills to positively interact with a variety of people and or work independently to meet goals and work assignments.
Preferred: 1. Three years in Accounting or Finance. 2. Knowledge of UW, State, and Federal rules and regulations and/or experience managing finances within an institution of higher education. 3. Ability to interpret policies and regulations and apply them to practical situations and to exercise good judgment in recognizing where deviation from standard policies or processes may be appropriate. 4. Experience with UW's financial systems: JET, SFS, WISER, ShopUW+. 5. Strong analytical skills and the ability to organize, interpret, and analyze financial data. 6. Ability to independently determine priorities, resolve problems, and stay on task and deadlines. Ability to maintain confidentiality and exercise good judgment. Ability to represent the office in a highly professional manner. 7. Ability to identify and resolve problems in a timely manner both independently and collaboratively, gathering and analyzing relevant information, and developing alternative solutions.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $60,000 ANNUAL (12 months) Depending on Qualifications This is a full-time appointment. Salary to be determined based on qualifications and includes a competitive retirement and benefits package, including but not limited to generous leave and paid holidays, as well as health insurance.
Diversity and inclusion are primary values for the International Division and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.
This is a hybrid position which will require a combination of in-person work on-campus and remote work.
How to Apply:
Please submit a resume/CV, a cover letter briefly describing your qualifications relevant to the position, and a list of three professional references through the online jobs portal by the assured consideration date.
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.