With oversight, the incumbent in this position has primary responsibility for the accounts receivable operations of a $50 million organization, including the daily lockbox processing, cash receipts processing, credit card processing, invoicing, refund processing, and accounts receivable issues resolution. These responsibilities include assisting with daily cash reconciliation and monthly or quarterly reconciliation of all accounts receivable accounts. The incumbent serves as the primary accounting liaison to the MBA units that process accounts receivable transactions regarding the processing policies, schedule, and issues resolution and ensures that the accounts receivable aging remains current. The incumbent will also assist with financial reporting and audit support as well as ensures that accounting procedures conform to Generally Accepted Accounting Principles (GAAP) and as well as to company policy.
Duties and Responsibilities:
Process the MBA and affiliated entities' lockboxes and cash receipts. Ensures that daily processing is reconciled (accounting system to bank) and promptly resolves all lockbox and credit card issues.
Serve as the primary liaison between MBA and banks on all lockbox and credit processing issues.
Serve as primary liaison with MBA staff for receivable processing and other accounting matters on registration, order processing, subscriptions, publications, correspondence courses, membership, exhibits, etc. Handle all issues, requests, inquiries, and notifications in an efficient, user-friendly, and responsive professional manner. Verify the accuracy of all accounts receivable batches, including review of general ledger coding documentation and credit card distribution. Post all batches after review.
Responsible for month-end Aptify closing and ensuring that all batches are accounted for and forwarded for imaging.
Assist in cash management by updating the cash reconciliation, the cash status reports, and the daily cash reconciliation.
Provide internal and external customer service regarding financial inquiries and other issues.
Ensure that the accounts receivables are current, including departmental reporting and facilitating collection efforts company-wide.
As required, assist in preparing journal entries and reconciliations (accounts receivable and customer deposits) and accounting analyses.
Assist with troubleshooting of all financial-related Aptify issues for MBA.
This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.
Bachelor's degree in accounting with a minimum of one-year of related experience. Additional relevant experience may be substituted for some of the educational requirements. Proficiency using automated Accounts Receivable systems. Familiarity with Aptify is preferred. Proficiency and aptitude with automated systems and attention to detail are mandatory. Excellent customer service orientation and related communication skills (written and oral) are required. Microsoft suite proficiency (Excel, Word) is also required.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
All MBA employees must be fully vaccinated against Covid-19.
As the leading advocate for the real estate finance industry, MBA is committed to providing our members with unmatched value and unparalleled benefits. In doing so, we recognize that our most valuable resource is our employees. MBA prides itself on sourcing top talent from all fields and is committed to investing in a culture where communication is essential, diverse voices are encouraged, and embrace inclusion for all.
- Competitive salary and benefit packages
- A culture committed to diversity, equity, and inclusion
- Hybrid work schedule that supports work-life balance
- Professional development opportunities
If you are looking for a career-defining opportunity, share similar values, and are ready to make a difference in the real estate finance industry, look no further. Apply today!