Maintain information in the Oracle general ledger module including setting up new account segments, combinations, cross-validation rules, parent accounts, special and designated projects, other projects, request sets, allocations and recurring journal entries. Grant user access to the Oracle financial application and assist with the annual certification process. Assist with the creation of new and modifications to existing Oracle reports and ensure integrity of ad hoc general ledger reports for management and departmental use.
Review and post manual journal entries processed by departments campus-wide to ensure they are appropriate and in accordance with current policies and procedures. Work with departmental users to make corrections, as needed, prior to posting. Resolve issues with auto post entries. Obtain appropriate documentation and approvals and maintain internal records.
Complete the monthly and year-end general ledger closings (RIT and NTID) including processing and posting various monthly allocations. Update the monthly closing checklist and compare with the previous year and month to ensure it is accurate and complete.
Ensure compliance with University policies and procedures over monthly procurement card transactions, elevate repeated non-compliance issues and other irregularities to management. Maintain database for tracking the receipt of cardholder statements, non-compliance matters, card status and troubleshoot any database functionality issues. Retain certified cardholder statement files for internal and external audit purposes. Publish weekly productivity and other program metrics to apprise management of status.
Provide excellent customer service to cardholders and department faculty and staff for the University's procurement card program including: processing new cardholder applications and requests for limit and costing changes and serving as the liaison between the cardholder and the bank in resolving matters, as needed. Possess a thorough knowledge of University policies and Controller's Office processes that affect the administration of the card program, primarily those related to the Procure-to-Pay process.
Possess a thorough understanding of the procurement card system and its reporting that captures accounting transactions for the program. Compile data from a variety of systems to record accounting transactions in the general ledger and process payments to credit card providers timely and accurately. Continually review source data to ensure the information is accurate; identify and research outliers. Work with departmental faculty and staff to resolve potential issues in the source data; elevate concerns and proposed resolution to management.
Preparation of various monthly journal entries related to Accounting and Financial Reporting monitored accounts.
Assist with the preparation of new and revision of existing materials and the delivery of training for Oracle applications and the Controller's Office Accounting series workshops designed to enhance understanding of internal and external policies and procedures, as well as, raising awareness of the importance of good internal controls.
Work with Manager, Accounting Operations and Functional Systems Administrator to ensure that the Oracle General Ledger module is functioning correctly as designed including performing required testing and review of materials for upgrades, patches and implementation of new features.
Maintain comprehensive procedures for all tasks; continuously consider ways to streamline processes and make recommendations for change to management.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Department/College Description The Controllers Office team is comprised of accounting and financial professionals who work together to provide accurate, timely, and actionable information and services to our customers while acting as good stewards of the university's financial resources.
Minimum Qualifications Education/Experience:
BS in Accounting, Business Administration or related business discipline
One to three years relevant experience, OR equivalent combination of education and applicable experience
Knowledge of generally accepted accounting principles and business technology platforms
Prior experience with Oracle financial applications or another enterprise system and strong PC computer skills including MS Word, Excel, Access
Must possess excellent customer service skills and the ability to interact professionally with individuals at all levels of the organization.
Must have strong analytical skills, organizational skills and attention to detail.
The ability to quickly grasp the big picture and
the fine details about a business process/area
Persistent, creative and have strong team skills
Good report writing skills and the ability to communicate/collaborate, verbally and in writing, technical information and ideas clearly and consistently to non-technical staff.
Must possess strong problem-solving skills along with a logical and investigative mind and a high degree of creativity.
Must be able to work independently exercising sound professional judgment.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 117A
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .