1. Performs professional accounting work maintaining a complex, complete set of electronic general accounting records, by program and Funding source, for the OWH Programs.
Determines applicable funding source.
Verifies the availability of funds within the allocation.
Prepares vendor invoices for payment and enters into accounting system.
Prints approved vouchers and submits with proper backup and signatures to the Office of Finance and Administration.
Maintains files of Division copies of vouchers and backup materials.
Maintains and updates OWH trackers to reflect payments processed and pending.
Conducts research, analyzes, and maintains accurate and complete records for the Department.
2. Reviews and processes travel vouchers in compliance with the rules and regulations imposed by the Travel Control Board and agency policies.
Tracks monthly/quarterly the payment status for vendors, grantees, and governmental partners.
Updates programs and vendors (upon request) on payment status.
Monitors, researches and reconciles accounts to ensure accurate payment activity.
3. Prepares monthly and yearly financial reports.
Extracts financial data from the Department’s accounting system.
Adjusts outputs to reflect in-transit transactions and incorporate data into various reports to satisfy routine and special requests.
Summarizes obligations, expenditures and available balances by project and fund.
4. Reconciles accounting records to the Department’s accounting system expenditure report.
Verifies all expenditures and obligations have been posted to the proper appropriation account and project.
Works with the Office of Finance and Administration to correct all errors.
5. Reviews grantees budgets and provides budget and reimbursement trainings.
Reviews budget line item transfers and updates the budget trackers.
6. Assists Fiscal Manager and Accountant Supervisor with the research and preparation of responses to internal and external audit requests.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting.
OR
Requires four years of technical accounting experience.
In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way.
Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH.
In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, lif...e expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century.
In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies.
Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism.
IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees.
IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.
