Stanford's Beckman Center for Molecular and Genetic Medicine is seeking an Accounting/Finance Associate to assist the CMGM Accounts Manager with the billing/accounting/purchasing functions of the Beckman Service Centers. The position reports to the CMGM Accounts Manager and is responsible for helping support four large service centers that provide Stanford researchers and external customers with access to advanced technologies and laboratory services on a fee-for-service basis. The ideal candidate will have experience with receivables/billing/collections, familiarity with online ordering/billing databases and excellent organizational/analytical skills.
Obtain and utilize monthly A/R Aging report from Sponsored Receivables Management (SRM). Organize A/R Aging tasks based on oldest past due invoices. Collect billing information gathered from each of the four service centers.
Email payment status, monitor A/R transactions and follow up on pending payments with external customers. Submit monthly revenue journals for the four service centers.
Assist CMGM Accountant with preparation of ad hoc requests by Service Center Directors and CMGM Associate Director as needed.
Resolve any errors from Oracle iJournals such as incorrect or expired account numbers. Consult with CMGM Accountant on broader issues.
Resolve billing issues with internal and external customers.
Assist CMGM Accountant with Procurement requests as needed.
Review iJournals for compliance and submit for approval. Work with SRM to ensure invoices are accurately stated and sent to external customers.
Maintain documentation of iJournals and other accounting transactions.
Onsite duties to include the completion of periodic iSpace inventory, equipment tagging, check payment collections, onsite meetings, etc.
*- Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
High School diploma or equivalent and two years' work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Additional WORKING CONDITIONS:
Position is Remote. Approximately 75%-90% of the work will be remote. Some onsite work required based on business requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $43,000 to $69,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
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