At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
The Contracts & Grants Accounting (CGA) Office has campus-wide responsibility for the administration of all contracts and grants funding received by UC Berkeley-which in fiscal year 2021 totaled approximately $700 million via governmental and private contracts and grants. CGA is responsible for supporting the Berkeley campus with the initial fund set up, preparing regular financial reports, ongoing analysis and reconciliation, policy interpretation, collections of reimbursable expenditures through billing and cash draw down, and contract and grant close-outs. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA has campus-wide responsibility for providing systems, policies, procedures, and training to facilitate the management of approximately 4,000 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post award management.
Application Review Date
The First Review Date for this job is: October 16, 2023
Analyzes, monitors and reconciles general ledger accounts related to various financial system (BFS) modules.
Researches and resolves out of balance issues.
Provides supporting documentation for audit, review and other agreed-upon procedures engagements related to sponsored research awards as appropriate.
Develops professional relationships with departments and other central unit representatives.
Provides excellent customer service to departments, sponsors and other third parties.
Provides data analysis on complex accounting and systems-related projects, and recommends actions to be taken.
Assists with preparation and communications for biannual Effort Report certification process as appropriate.
Helps implement and/or maintain one or a combination of contracts and grants modules and accounting systems.
Completes special projects and other assignments independently.
Serves as a backup for other CGA AR/Accounting staff members when needed.
May assist with preparation of Controller's Office budget as well as quarterly analyses, forecasting and reporting.
Prepares, processes and records financial journal entries and vouchers.
Assists in developing, documenting and implementing policies and procedures, and provides suggestions for improvement.
Attends training workshops toward present and future career development, participates in general staff meetings, and contributes to the implementation of special projects when assigned.
Thorough knowledge of accounting functions and assignments.
Ability to independently gather, organize, and perform accounting related analysis and reconciliations.
Ability to present information in a clear and concise manner both in writing and verbally.
Thorough knowledge of financial transactions and financial systems, as well as related policies, accounting and regulatory compliance requirements.
Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Maintains current knowledge of compliance regulations in all areas of contracts and grants.
Knowledge of contracts and grants accounting, processing and compliance requirements.
Ability to manage significant volume of transactions and adhere to strict deadlines.
Knowledge of OMB's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance); knowledge of Federal Acquisition Regulations and principles of cost accounting standards.
Proficiency working with computer and information management systems, including Microsoft Office suite and PeopleSoft financial applications.
Working knowledge of and/or ability to learn the Berkeley Financial System (BFS), CalAnswers reports, and other systems/software as applicable; ability to learn Effort Reporting System and related queries and pivots.
Minimum of 5 years related experience.
Bachelor's degree in related area and / or equivalent experience / training.
Experience with contracts and grants.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $97,000.00 - $105,000.00.
This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is exempt and paid monthly.
This is a remote-friendly position, eligible for up to 100% remote capability.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.