Job Summary:

Essential Duties:

• Manage financial information and data across multiple departments within Student Affairs.
• Obtain financial information from financial reporting systems to manage department funds at the budget and transaction-level detail.
• Review Funds Available report to ensure funds available for cost centers.
• Work closely with department directors and staff to meet their financial information needs by generating timely ad hoc and periodic management reports.
• Work with ad sales to send invoices, collect payments, and mange collection processes for Student Publications department.
• Input interdepartmental transfers for billing on campus departments for ad sales.
• Reconcile ad sales monthly.
• Run financial reports to understand and track financial and human resource information.
• Prepare annual budget planning documents for multiple departments ensuring accurate funding sources and uses of funds.
• Run and reconcile monthly financial statements for funded, unfunded Cost Centers and Projects (Grants). Oversee monthly reconciliation of ProCard logs by card holder.
• Supplier Management and Purchasing Review.
• Enter and track Budget transfers. Enter IDT Journal Entries and track from other departments.
• Ensure sources and uses of funds are captured correctly to enable historical financial analysis.
• Track Purchase Orders by vendor including encumbrances and remaining available funds. Resolve Accounts Payable issues.
• Pursue and analyze data to recommend vendor changes and pricing improvement based on trend analysis.
• Pursue and share new paths to financial data in other applications with cohorts within Division of Student Affairs.
• Track fiscal year end deadlines and available funds utilization limitations.
• Perform other duties assigned.

Required Qualifications:

• Bachelor's degree from an accredited institution in Business Administration, Accounting, Finance, or related field.
• Two (2) years of previous experience working with financial information including annual planning, monthly reporting, account reconciliation and variance analysis.
• Reconciliation and variance analysis or the equivalent experience.
• Intermediate skills in MS Office 360 with a focus on Excel.
• Aptitude to learn and master new software as needed for the role.

Preferred Qualifications:

• Five (5) years of previous experience working with financial information including annual planning, monthly reporting, account reconciliation and variance analysis.
• Knowledge and experience in higher education.
• Knowledge and experience in preparing ad hoc and periodic management financial reports.
• Experience working with multiple sources and types of funds with different regulations and project periods.

Special Instructions:

EEO Statement:

Open Until Filled: Yes

Location: Arlington

About The University of Texas at Arlington

With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.

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