Reporting to the Director of Finance and Controller, the Accounting Manager will assist in the management of the Business Office working collaboratively with Finance department members who are responsible for Accounts Payable, Payroll, Tuition Billing, Endowment Accounting and general ledger account reconciliations. This role will support the implementation of new and use of existing financial systems, manage the monthly and year-end accounting cycles that support the preparation of annual financial statements and IRS tax documents. The Accounting manager will regularly review internal controls and ensure the School’s accounting records are in compliance with GAAP. Ensure the effective and responsive delivery of services (including reports and information) to the internal and external community. This position will work closely with the Director of Finance and Controller to strengthen the Finance function and the finances of the School and support its students, faculty and staff in fulfilling Lawrenceville’s mission.
Assist in the development and implementation of procedures and policies that ensure an efficient and effective operation.
Responsible for management of the General Ledger accounting system, ensuring a timely month end close, and all appropriate general ledger accounts are properly reconciled. Requires training and servicing the needs of the end users.
Continual evaluation of processes and systems to identify ways to improve and leverage systems to become more efficient and to better serve end user and management needs.
Support the payroll manager by collaborating and problem-solving issues as they arise, assisting with the improvement of policies and processes, and partnering effectively with colleagues in Human Resources and supervisors. Ensure that all payroll related accounts are reconciled after each payroll. Assist as needed in annual retirement plan audit as well as other audits and reporting requirements.
Support the accounts payable function as needed. This may include the weekly review of AP invoices checking for appropriate signatures, correct account and project numbers and insuring compliance with IRS and DOL guidelines as well existing internal policies. Ensure that all appropriate reconciliations are completed. Assist with efforts to strengthen procurement practices at the School, including the development of new policies and procedures.
Aid the Accounting generalist ensuring that cash transactions are being properly recorded and the appropriate cash controls are in place.
Support the Student Billing function as needed. Help evaluate systems and processes, making sure that we are offering families a positive experience.
Ensure redundancy and that monthly reconciliations are completed.
Support the general ledger and endowment accountant when necessary.
Ensure monthly review of all auxiliary program accounts checking to make sure entries are recorded properly and the use of appropriate project codes for each transaction. Assist leaders of summer and auxiliary programs with financial planning and reporting and strengthening their business operations.
Help oversee and review the school wide purchase card program. Work with business office staff to create an education program for employees who have school issued purchase cards, how to use the online platform and understand the monthly deadlines.
Assist with the preparation of the annual tax returns, e.g. form 990.Responsible for federal and state tax compliance at the School, including preparation of the annual tax returns (e.g. form 990).
Prepare annual financial statements as assigned. Along with the Director of Finance and Controller, serve as a liaison for all other audits (e.g. retirement plans, etc.).
Business Office partner for Operations (Facilities / B&G) for capital spending, including Renewal & Replacement (R&R) program. Review the weekly invoices to ensure accurate recording in the general ledger for fund, account and project numbers. Ensure that the project accounts are reconciled and reported on monthly in an appropriate timeframe.
Review fixed assets including monitoring and reconciling projects, maintaining fixed assets and depreciation records and annual preparation of required schedules for the audit.
Work with Business Office staff to create and/or update written procedures for each position and develop a cross training program. Strengthen systems and tools for self-service by the campus community, including populating and leveraging the newly launched intranet.
Special projects as assigned by the Director of Finance and Controller.
Requires a four-year degree in business/accounting from an accredited institution.
Five or more years of accounting experience, preferably in an educational institution or other non-profit organization.
Three or more years of managerial experience supervising accounting/business office personnel preferred.
Experience with Blackbaud Financial Edge (and/or similar not-for-profit accounting applications) strongly preferred.
Effective analytical, financial and business management skills. Ability to earn the trust and respect of co-workers and school community, creating positive relationships.
This position also requires deep knowledge of accounting principles as they relate to nonprofit organizations, and internal control procedures, as well as knowledge of accounts payable, tuition billing and payroll functions, and related computing systems. Is classically trained as an Accountant.
Ability to work independently as well as collaboratively with all levels of employees, management and external agencies to maximize performance, solve problems and achieve optimum results within the culture of the School.
Strong time management skills with the ability to multitask and prioritize work, ability to meet multiple and often competing deadlines.
Desirable traits include: collaborative work style, high integrity, strong work ethic and positive outlook. Ability to evaluate and improve processes and leverage technology. Inclination to document processes and policies while working in an environment where personal relationships and service are highly valued. Must be highly service oriented.
Must be highly proficient with Microsoft Suite applications, specifically Excel. Ability to learn and work with various accounting programs. Prior use of Blackbaud Financial Edge is preferred.
Must be able to navigate an unstructured organization and be comfortable with ambiguity and situations where authority is diffused.
Founded in 1810, The Lawrenceville School, one of the country’s premier independent schools, is located in central New Jersey, five miles south of Princeton, 55 miles south of New York City, and 40 miles north of Philadelphia. A welcoming community with students from more than 30 states and nearly 40 countries, the School serves students in grades nine through post-graduate. Lawrenceville employs the Harkness method of learning, stimulating thoughtful inquiry and debate. Across academic, residential, and co-curricular settings, Lawrenceville challenges a diverse community to lead lives of learning, integrity, and high purpose, inspiring the best in each to seek the best for all. For additional information, please visit www.lawrenceville.org.
The Lawrenceville School seeks enthusiastic, energetic, collegial individuals who want to work with both adults and students in a collaborative and inclusive academic setting.
The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual’s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expr...ession, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.
The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.
Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options, and many other valuable programs.