Manages full A/P cycle and payment operations including all aspects of vendor payments totaling approximately $70 million dollars annually.
Manages non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities.
Works as a lead person for the Accounts Payable/Payment office.
Provides complete back up for the Senior Associate Director.Â This requires knowledge of University Procurement Policy and Procedures, Purchase Order System, Expense and Reimbursement Management and Chicago Booth buying practices and conventions.
Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
Reviews and timely settles transactions across various payment rails (ACH, wires, check. and card). Actively works toward timely payment to achieve discounts.
Assists the Senior Associate Director in annual fiscal closing.
Manages monthly, quarterly and annual A/P and other non-PO payment closing in accordance with University policies.
Develops various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
Collaborates with auditors to help implement and update controls for policy compliance.
Serves as the point person for all vendor inquiries for non-payment and handles all outstanding issues with vendors as warranted; follows-up with Client Services, identifies recurring problems, determines reasons for problem and seeks solutions.
Manages vendor contact and resolves issues as arises with non-payment of invoices. Key contributor to the development of the P2P strategy, roadmap and operational plan.
Manages back-office audit function for staff GEMS expenses totaling $4 million annually. Handles JPMorgan Chase credit card audit and reconciliation.
Manages aging corporate credit card reports and the key person to communicate with card holders to resolve delinquency to meet SLA.
Works with Senior Associate Director to develop data analytics for major spend categories in expense management landscape like airlines, hotel, event, and catering etc.
Assesses P2P landscape across Booth and identifies needs of the units to determine best framework, process, policies and resources and stakeholders engagement model.
Reviews current data and works with Senior Director to develop KPIs and business metrics.
Manages recharge operations and GL reconciliation for catering, leasing, and promotional items, etc. totaling $5.8 million annually.
Prepares monthly and annual reconciliation of all recharges against GL.
Supports Associate Director with cash receipt management.
Supports Senior Associate Director with training opportunities for financial and accounting virtual training series.
Performs a variety of operating or cost accounting activities which require moderate knowledge of accounting theories and principles.
Has a moderate/high level of authority in drafting income and balance sheet statements, consolidated statements, and various other accounting statements and reports.
Performs other related work as needed.
Bachelorâ™s degree in accounting, business administration, or finance; or minor/concentration in accounting.
Mastersâ™ degree in accounting or finance.
Relevant experience of accounting, payment operations.
Working with generally accepted accounting (GAAP).
Certification in accounts payable management and/or data analytics.
Technical Skills or Knowledge:
Large ERP AP and system experience and with databases (MS Access) and leveraging of procurement and payment business software solutions, accounting software and Microsoft Excel, Word, and Outlook.
Knowledge of vendor payments with an emphasis on reportable and taxable payment; analyze and resolve complex accounts payable problems.
Considerable knowledge of University FAS (Financial Accounting System) system, accounts payable, University procurement policy, and business law.
Strong analytical and problem-solving skills.
Good interpersonal communication interpersonal and client service skills, both verbal and written.
Good planning and organizational skills to balance and prioritize work.
This position is currently expected to work a minimum three days per week in the office.
Cover Letter (required)
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