Print Serials Specialist 8411BR Provost RIT Libraries-Acquisitions/Serials
Detailed Job Description
Manages the Library's 300 plus print subscriptions. Routinely uses specialized software applications (Serials Solutions, Sierra, and OCLC) and vendor sites (EBSCO) to track and maintain access to current print subscriptions. Routinely responds to and resolves user inquiries regarding access problems through communication with publishers and/or vendors for titles received in print and electronically. Monitors list of serials not yet paid and contacts vendors to procure invoices in a timely manner. Consults with bibliographers regarding retention, binding and replacement of missing issues. Reconciles bindery invoices for payment. Explores and starts new print subscriptions at the request of the RIS department, or library management.
Regularly compiles a list of potential claims from the Integrated Library System; reviews check-in record and notes to determine if item should be claimed. Regularly reviews previously claimed issues through continuous, extensive communication with publishers and vendors until claim is resolved. Communicates with publishers and vendors concerning the non-receipt of materials, changes in format, cessations and sample issues. Resolves all problems with publisher and/or vendors. Performs direct preparation of the serials to be bound on a quarterly basis and obtains missing issues. Consults with the college librarians regarding retention, binding and replacement of missing issues.
Performs direct preparation of the serials to be bound on a quarterly basis and obtains missing issues from a variety of sources. Receives and processes the quarterly serials bindery shipments.
Continuously monitors and orders for titles available for purchase with credit card on an as needed basis. This includes order every year titles or titles with irregular publishing schedules.
Creates initial records check-in, item, and brief bibliographic records for the receipt of new materials and edits print journal full bibliographic records reflecting title changes, cancellations, withdrawals, new titles, and cessations as necessary. Determines which fields of the MARC record for print journals need to be edited to reflect changes in the bibliographic information in the library's in-house Integrated library system. Liaisons with metadata department to coordinate larger updates to the catalog.
Performs fiscal reconciliation of three credit card invoices on a monthly basis as well as supporting the year-end fiscal close. Organizes receipts for multiple departments and serves as the first signatory on the monthly credit card reconcile. Works with Manager of Serials and Acquisitions in conjunction with the RIT Libraries accountant to resolve discrepancies. Works with vendors to obtain proper documentation of purchases if needed.
Serves as backup to the Multiformat Acquisitions Librarian when that staff member is out of the office.
Trains and supervises student employees. Writes and updates student procedures for students. Provides verbal and written feedback to student workers in partnership with other members of the department
One year of library experience
Experience working with automated library technical service functions, and search and retrieval software
Experience working with and supervising student employees
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .