Scheduled Hours

37.5

Position Summary

Position reports to the Associate Director of Accounting and will be an integral part of the Olin Business School Finance and Accounting Services Department. This position will oversee Accounting Operations projects and serve as the primary backup to the Associate Director for oversight of daily operations of the department. Project scope includes all aspects of Olin financial operations (procurement; contracts; accounts payable and receivable; accounting information systems; compliance; operational efficiency; etc.).

Job Description

Primary Duties & Responsibilities

Projects and Analysis

• Oversees Projects Management for Olin Accounting Operations, including supervision of Project Accountant.
• Prepares analysis to support Accounting Operations and drive business decisions.
• Identifies trends by selecting data sources and analyzing data using Excel and other tools.
• Assists with developing models and measuring key performance indicators in order to evaluate and optimize organizational and operational activities.
• Provides recommendations on efficiencies and process standardization to management and assists with implementation. 
• Presents results to multiple stakeholder audiences as appropriate.
• Develops, documents, and implements procedures to ensure compliance with University policies and procedures.

Financial Operations

• Serves as the backup for the Associate Director of Accounting.
• Oversees processing of non-compensation financial transactions, ensuring efficient, accurate, and timely completion of all documents.
• Maintains awareness of the workload of five accounting assistants and allocate responsibilities to ensure all transactions are processed in a timely manner and workload is divided equitably among staff. 
• Approves documents in Workday.
• Ensures compliance with accounting policies and best practices.
• Oversees/improves audits to ensure compliance with University and OBS policies and procedures.
• Reviews/evaluates school-wide purchasing activities to ensure efficient use of OBS resources.
• Assists with interviewing, hiring, and training new staff and provide ongoing training of existing staff.
• Manages and assists in developing Olin Accounting policies and best practices.
• Oversees Olinâ™s system for managing/monitoring department service requests.  Researches and resolves issues. 
• Oversees contract lifecycle management for Olin Business School (OBS) contracts to ensure compliance with University policies. 
• Proactively monitors contracts to ensure deliverables, as well as those nearing completion to prompt renegotiation and competitive bid process. 
• Acts as a liaison between vendors, departments, OBS Accounting, and WU Central Area Departments to resolve any questions or issues.
• Maintains strong working relationships with Procurement, General Counsel, Accounts Payable, and other University Departments.
• Processes financial transactions in the Workday system if needed to ensure department keeps up with regular workflow.
• Assists Associate Director of Accounting with other duties as assigned.

Preferred Qualifications

• Working knowledge of/experience with Universityâ™s systems, policies, and procedures preferred 
• Three to five years of accounting/bookkeeping experience in a complex university or business environment.
• Experience working with financial accounting systems
• Proficiency in MS Office applications, especially Excel and Word
• Demonstrated interpersonal skills with the ability to establish and maintain positive working relationships with co-workers, supervisors, employees and vendors.
• Strong analytical, problem solving and decision-making capabilities; ability to properly assess pertinent data and develop a framework for effective and practical solutions to complex issues.
• Self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy, and productivity.
• Ability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; ability to exercise judgement and take corrective action.
• Skill in utilizing personal computer, spreadsheet, word processing, and electronic mail applications to prepare analysis and communicate with others.
• Ability to analyze all types of payments and corresponding documentation to determine if the transactions are within applicable policies and procedures.
• Excellent written and verbal English communication skills to communicate effectively with customers, co-workers, supervisors, employees and vendors. 
• Demonstrated ability to work in a team environment and be an effective team player.
• Demonstrated ability to type with speed and accuracy.
• Strong analytical and mathematical skills.
• Ability to handle confidential information responsibly.
• Able to convey a professional image.
• Ability to identify and resolve workflow issues relative to continuously changing needs.
• Flexible as priorities can change with very little notice.

Required Qualifications

• Bachelor's degree in accounting, finance, business administration or related field.
• Three years' relevant experience or equivalent education and experience.

Grade

G10

Salary Range

$48,700.00 - $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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