Executive Accounts Specialist

The Community University Health Care Center (CUHCC) seeks an Executive Accounts Specialist to support the Finance and Accounting team.  This position provides purchasing, expense reimbursement, financial processing, reconciliation and accounting support to clinical and administrative staff at CUHCC.

The Executive Accounts Specialist is a 20 hour per week (.5 FTE) between the working hours of 8:00am and 5:00pm, Monday - Friday. This position has the ability to work hybrid (needs to come into the office at least one day per week) or fully in-person. This is subject to change based on operational need.

Pay starts at $22.85/ hour depending on experience.
 
Job Responsibilities
 

Reconciliations (40%)

• Assist with biweekly review of payroll abstracts including preparation of personnel basic information for managers to use for review.
• Independently do proof of cash monthly, balancing all bank statements, lockbox, batch statuses, payment information, and physical deposits to ensure all items are clearing accurately in OCHIN Epic and identify any errors for correction.
• Review all CUHCC e-statements on a monthly basis ensuring that the accurate chartfield strings have been used for purchasing, resolve discrepancies and work with staff accountant on corrections.
• Pull facilities management work orders to ensure that they belong to CUHCC.

Purchasing (25%) 

• Serves as key point person for staff needing to make purchases at CUHCC.  Responsible for adherence to University financial policy and procedures. Tasks include creating and receiving purchase orders and contracts for professional services, ordering items on UMarket, creating and submitting check requisitions, and ensuring timely approval and payment of invoices.
• Serve as Chrome River Navigator providing initial orientation/training and ongoing support to staff; troubleshoot and respond to reimbursement questions.
• Sort and route finance-related mail weekly.
• Monitor Procurement Card activity for CUHCC, ensuring that Pcard purchases are received, accurately entered into the financial system and scanned into Perceptive Content in compliance with U of MN policies and deadlines.

Deposits (25%) 

• Collect all bank bags from patient service representatives on a weekly basis, preparing deposits in the Enterprise Financial System (EFS) according to University policy.
• Fill out invoice request forms for electronic funds transfers (EFTs) for the cluster billing specialist to process.

Accounting Support (10%) 

• Assist accountant with pulling transaction details and invoices for monthly accruals.
• Pull monthly effort report for grant project managers and review minimum 1% effort compliance.
   

All required qualifications must be included in the application materials

Required Qualifications

• High School diploma/GED and four years of general accounts transaction experience. Training/education may be substituted for some of the years of experience.
• Experience using technology, including Zoom, Microsoft Office, and Google applications (including Drive, Calendar, and Sites)
• Excellent attention to detail and strong communication skills.
   

Preferred Qualifications

• Experience preparing and processing accounting and business documents (reimbursements, travel, procurement cards, purchasing, using PeopleSoft EFS or similar financial system).
• Able to work both independently and collaboratively, prioritize multiple tasks, solve problems and exercise independent judgment.

About University of Minnesota Twin Cities

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