Scheduled Hours

40

Position Summary

Responsible for managing and directing the financial affairs of all financial and system support activities within a department with the largest scope as measured by revenue, expenses, transactions, staff, and faculty, including the management of business office services and personnel at the university. A minimum of 600 million in revenue and expense and at least 600 faculty.

Job Description

Primary Duties & Responsibilities

• Prepares, creates, coordinates and prioritizes financial operations for the entire Department operating budget.
• Continuously monitors, directs and analyzes operations and financial performance spanning all missions of the university (research, clinical and instruction) with the goal protecting bottom lines for the entire department.
• Oversees the process for bi-annual budget preparation, planning and monthly reporting.
• Performs financial analysis on a variety of projects as requested by Leadership.
• Coordinates with all areas of the university analyzing financial issues related to the Department.
• Provides expertise and guidance to Leadership in ensuring compliance with operating budget, salary guidelines, University policies and procedures and Department policies and procedures.
• Manages cost/process improvement process for Department.
• Compiles monthly financial reports.
• Develops standard practices and procedures for business administration. Creates a comprehensive, effective information system for administering the financial requirements for budgeting and reporting, working with IS to develop and implement the system and monitoring results.
• Supervises business office staff monitoring performance, management and allocation of workload, conducting evaluations and recruitment/hiring.
• Oversees department service agreements and reconciles expenses to establish annual rate structure. Participates as needed in the negotiation of various agreements including; service, industry, clinical research. Conducts annual reviews of contracts to ascertain opportunities to renegotiate.
• Manages centralized payroll, billing and collections, purchasing and disbursements.
• Reviews and approves regular operating budget transactions and capital asset (plant fund) transactions. Reviews and approves all budget adjustments made by the Department.
• Reviews and develops rate structures for various âœcharge-back❠services.
• Represents the Department on committees within the School of Medicine and the University.
• Develops implements and maintains appropriate policies & procedures for the Central Division and the department to help ensure the business of the Central Division and the Department is managed in an organized and efficient manner.
• Assists the Chair and Executive Director in strategic planning and implementing activities for the Department this would include but is not limited to (1) new programs, (2) new faculty, (3) resources, (4) space, (5) strategic initiatives, (6) clinical practice, (7) teaching and training programs.

Preferred Qualifications

• Master's degree and Certified Public Accountant/Certified Managerial Accountant.
• Demonstrates understanding of generally accepted account principles, not-for-profit entities and particularly institutions of higher learning.
• Ability to analyze and resolve highly difficult problems, to integrate information from multiple sources, to utilize creative thinking and to exercise considerable judgment and resourcefulness.
• Possess strong interpersonal, communication organization, management and supervisory skills.
• Diplomacy and confidentiality needed due to highly sensitive information utilized or accessed.
• Experience in an automated/integrated data processing environment, computer and network literate.
• Demonstrates understanding of generally accepted account principles, not-for-profit entities and particularly institutions of higher learning.
• Requires ability to analyze and resolve highly difficult problems, to integrate information from multiple sources, to utilize creative thinking and to exercise considerable judgment and resourcefulness.
• Possess strong interpersonal, communication organization, management and supervisory skills.
• Position requires diplomacy and confidentiality due to highly sensitive information utilized or accessed.
• Experience in an automated/integrated data processing environment, computer and network literate.

Required Qualifications

• Bachelorâ™s degree in Accounting or Finance.
• At least ten yearsâ™ experience in a financial, accounting, budgeting, auditing, or planning function with minimum of five years supervising three or more personnel.

Grade

G18

Salary Range

$129,800.00 - $228,400.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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