CWSSP Administrator

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a .30 FTE Program Administrator to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery--a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range: $18.67 - 24.10 hourly. Compensation will be commensurate upon experience and qualifications. This position is Non-Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location:

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The CWSSP Administrator provides overall administrative support and coordinates the Colorado-Washington Security Scholars Program (CWSSP) at 0.3 FTE. CWSSP is a scholarship program for cybersecurity students at the Computer Science department at College of Engineering and Applied Science.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

• Communicate with the CWSSP faculty and the current, prospective, and alumni student scholars;

• Communicate and coordinate with the campus offices;

• Communicate with the SFS OPM office which manages the SFS program;

• Organize and coordinate the CWSSP events, including the semesterly workshops and conferences;

• Update and maintain the CWSSP website;

• Recruit the student scholars, e.g., recruiting event, drafting flyers;

• Assist the scholarship selection process;

• Maintain the student scholar applications and records;

• Track and monitor the student scholars' progresses and post-graduation career statuses;

• Work with the university offices, e.g., the Financial Office, to coordinate the repayment process for the scholars who failed to fulfill their service requirements;

• Make and process the purchases by CWSSP, e.g., the scholars' allowances and travels;

• Monitor the budget use for compliance and appropriate accounting transactions;

• Develop, coordinate, and deliver activities, such as those to increase scholar engagement;

• Provide support as requested by CWSSP Director and faculty;

Other Post-Award Responsibilities Include:

• Ensure that all financial transactions follow award guidelines and are properly recorded in a timely manner;

• Reconcile accounts to ensure compliance with sponsor guidelines, and update PI's and Financial Administrator on a monthly basis, or as needed;

• Process journal entries for necessary adjustments;

• Initiate and monitors all grant-related procurement;

• Coordinate human resources actions, to include preparation of required HR forms for hiring and termination and monitoring payroll expenditures;

• Work closely with sponsored project accounting (SPA), the office of sponsored programs and research integrity (OSPRI), and other appropriate university units to facilitate communication, problem resolution, teamwork, and process improvement;

• Assist in trouble-shooting any post award concerns in consultation with the PI, the grants accountant, and OSPRI as appropriate;

• Review and analyzes sponsored project awards to achieve a thorough understanding of the grant process once it has been awarded, including approval of expenses and reporting requirement in order to:

  -Interpret and communicate sponsor guidelines and requirements to research staff;

  -Coordinate and assist in the preparation of reports for timely submission;

  -Analyze and address all billing and payment concerns in collaboration with the PI and Sponsored Programs Accounting, as appropriate;
• Monitor awards for budget compliance and appropriate accounting transactions and assists Sponsored Programs Accounting to reconcile, analyze, and adjust general ledger accounts;

• Work with university personnel to establish timelines related to funding agency report deadlines, requirements and procedures

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both orally and in writing.

• Organizing and coordinating skills.

• Ability to perform complex tasks and to prioritize multiple projects.

• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Ability to make administrative/procedural decisions and judgments.

• Negotiation and arbitration skills.

• Information research skills.

• Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.

• Knowledge and understanding of intellectual property rights laws, guidelines, and policies.

• Knowledge and understanding of computer-aided research administration systems.

• Ability to provide technical advice and information to tenured/tenure-track faculty in area of expertise.

• Ability to analyze budgetary line items for compliance with budget guidelines.

• Records maintenance skills.

• Database management skills.

• Website management skills.

Tentative Search Timeline

• Priority will be given to applications submitted by: September 13, 2024
• Potential interview dates: the week of September 23, 2024
• Potential start date: October 2024.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu.

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• Bachelor's degree from an accredited institution

• At least 2 years of experience in grant's administration.

• Previous university experience.

Preferred Qualifications

• 2 years of experience in university or grant's administration

• 1 year of experience with Concur, Peoplesoft, and Marketplace

• 1 year of experience with Drupal for website management

• Advanced degree

Physical Requirements

While performing the duties of this job, the employee is required to sit, stand and move. Tasks may involve using a computer screen continuously for long periods of time. Tasks may also involve frequent participation in school environments and with middle school aged youth, undergraduate and graduate students. The employee must occasionally lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.