General Accounting Assistant

Job Type: Support Staff
Job Number: 00341
Location: Westerville, OH
Division: Business Affairs

DESCRIPTION


Otterbein University is seeking a General Accounting Assistant. Under the general supervision of the Assistant Controller, the General Accounting Assistant performs functions of the Accounts Payable Department with the activities involved in processing payments for services rendered and general accounting duties. Assists Senior Staff Accountant and University Budget and Resource Administrator on general accounting duties. This is a full-time, non-exempt positon, reporting to the Assistant Controller.

BENEFITS AT OTTERBEIN

Otterbein offers a comprehensive benefits package including:

• Accrue 4 weeks paid vacation and 10 days paid sick time per year
  
• 12 paid holidays plus bonus days (including Christmas Eve through New Year's Day)
  
• Medical, dental and vision insurance to you, dependents or domestic partner
  

• Defined contribution retirement plan
  
• Tuition benefit for employees and their dependents
  
• Employee Assistance Program (EAP)
  
• and much more
  

JOB RESPONSIBILITIES

• Reviews and approves invoices, expense reports and credit card reconciliations through Chrome River.
  
• Completes vouchers as needed and keys information into Banner computing system.
  
• Provides training for Administrative Assistants and other employees on proper usage of Chrome River and proper completion of purchase orders.
  
• Serves as primary back-up for Accounts Payable Coordinator.
  
• Investigates and resolves problem and answers questions from vendors and on-campus personnel.
  
• Requests and processes vendor forms, W-9 and ACH forms from vendors and individuals. Updates W-9 spreadsheet in Excel.
  
• Reconciles University credit card accounts and travel advance accounts.
  
• Reconciles purchase orders and contracts in Banner.
  
• Files and maintains current and prior years' records. Researches historical information as needed, and retrieves documentation from files upon request. Scans documents using BDM Software.
  
• Reconciles various general ledger clearing accounts on a monthly basis.
  
• Work with university personnel on setting up and monitoring Marketplace stores in Touchnet.
  
• Assists University Budget and Resource Administrator & posts budget transfers into Banner.
  
• Assists Senior Staff Accountant with general accounting duties when needed.
  
• Researches outstanding checks and contacts vendors as needed.
  
• Performs other duties as assigned.
  
• Demonstrates a commitment to Otterbein's Personal Service Philosophy.
  

QUALIFICATIONS


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Accounts Payable experience processing a high volume of transactions (associate degree in accounting/business, or equivalent preferred).

LANGUAGE SKILLS: Must demonstrate competency in verbal and written English skills including grammar. Must be able to communicate well with various constituencies within and outside the University.

MATHEMATICAL SKILLS: Must possess strong math skills and be proficient in use of 10-key calculator.

TECHNICAL SKILLS: Proficient in business office computer skills; knowledge of general office procedures and the operation and maintenance of office equipment; ability to use office PC, calculator, copier, telephone, facsimile machine, etc. Proficiency with Word and Excel software.

REASONING ABILITY: Ability to exercise initiative and sound judgment, especially in dealing with confidential information. Ability to establish and maintain effective working relationships. Must possess careful attention to details. Must demonstrate extraordinary customer service skills. Must take pride in and be thorough in quality of work produced

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to spend prolonged periods of time working on an office PC; able to reach, lift to 10 pounds, travel throughout office to use other office equipment; must be able to hear and make self heard by co-workers and other constituencies; must be able to see to process work that the position is responsible for completing; must be able to work under deadlines with constant interruptions. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an environmentally controlled office setting.

SUPPLEMENTAL INFORMATION


This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an Equal Opportunity Educator and Employer.

Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University's commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission. Inquiries or complaints regarding any form of discrimination or harassment may be directed to: Human Resources


To apply, visit https://www.schooljobs.com/careers/otterbein/jobs/4655768/general-accounting-assistant






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