CONTROLLER

POSITION OVERVIEW

Founded in 1989, our firm is a boutique environmental engineering and contracting firm based in Tustin, California. We perform assessment, remediation, and strategic consulting for environmentally contaminated properties throughout Southern California. Our team thrives in a dynamic, supportive, and casual work environment. We provide flexible work hours, a wide variety of work, and the potential for some remote work.

We have curated an efficient group of highly experienced and technically agile professionals and pride ourselves on being passionate advocates for our clients. Our team of approximately 25 manages approximately 50 projects at a given time, which allows ample opportunity for staff to experience a variety of projects.  We desire to grow 15% per year over the next four years.

We are looking for a detail-oriented Controller to join our team. The Controller's core responsibilities include Accounting, Human Resources, and General Office Operations. The Controller will be an essential part of the management team and report directly to the owner. 

We use an accounting software package called Deltek VantagePoint (VP) at the center of its control and financial reporting system. If not experienced in VP, the qualified candidate should be able to quickly ramp-up to speed. The candidate should be able to work independently and efficiently under pressure.

RESPONSIBILITIES

Accounting

• Accounts Receivable (A/R) – Oversees Billings Manager, Manages A/R
• Accounts Payable (A/P) – Prepares, issues and sends approved payments to vendors
• Manages payroll service every other week including PTO, sick time, expense reimbursement to employees
• Provide visibility on Cash Flow and manages company credit lines
• Prepare Job Detail reports combining inventory, labor, and overhead
• Perform Bank reconciliations for four accounts/acts as primary bank liaison
• Financial Reports – prepare monthly drafts for owner’s review by 12^th of each month

• Perform Monthly and Annual accounting closings with adjusting entries for taxes

• Manage local, state, and federal tax compliance and input to Tax Accounting firm 

Operations

• Use software systems to update weekly “metrics” dashboard that include Cash, A/R, A/P, Inventory (Work in Process), revenue projections, profit projections, billability for all managers
• Learn to prepare and submit government contract reimbursements, obtain necessary client signatures, transmit the invoices, track payments, provide proof of payment, respond to reviewer   requests
• Provide corporate and project-level financial optics and project team support
• Review and negotiate contracts between with our clients and vendors
• Manage all commercial insurance policies and relationships

Human Resources

• Manage onboarding and terminations, benefits and insurance processes for employees

• Act as Secondary point person for personnel matters

• Prepare 401k paperwork and manage deposits

DESIRED QUALIFICATIONS

• Bachelor’s degree
• 5 years of relevant work experience in similar role
• Excellent Team Worker in Small Company environment
• Proficient knowledge of small service business accounting software (i.e. Sage, NetSuite, Xero etc.) and technical “bandwidth” to adapt to Deltek VantagePoint
• Ability to multi-task
• Strong attention to detail
• Excellent analytical, decision-making, and problem-solving skills
• Strong in Office 365 Suite including proficiency in MS Excel
• Self-starter attitude with proactive, results-oriented focus
• Can-do, will-do attitude with ability to assist with other duties as assigned.
• Effective oral and written communication skills