The Offices of VolCard, Vending, & Records Management and Vol Dining invite applications for a full-time Accounting Analyst. This position will report to the Director of VolCard, Vending, & Records Management to support the day-to-day financial, administrative, and analytic functions that this unit and Vol Dining provide. This position performs diversified tasks in the maintenance of all accounting and financial related activities for the unit, provides general information about policy, and provides analytical support for budgeting, planning, and reporting activities. This position represents Operational Services in a professional manner and often deals with individuals and organizations external to the university.

Responsibilities:

Analytical

* Independently gathers required information using internal and external systems.

* Organize, analyze, validate, and prepare historical financial/budgetary reports.

* Coordinates all statistical reporting which includes monthly/quarterly reports submitted to AVC.

* Produces and maintains analytical reports from revenue tracking software systems Adaptive Insights budgeting system, Excel, Lambent Spaces, Revenue Vision, and other software platforms.

* Manages and evaluates current and long-term financial plans which reflect the strategic plan.

* Provides financial data and updates, including answering with facts and figures, to the direct supervisor.

* Compiles, analyzes, and manages a variety of data using statistical analysis and data interpretation.

* Create reports and determines the most appropriate way to display data to assist in decision-making processes.

Accounting

* Performs accounts receivable/payable procedures; evaluates and makes suggestions regarding processes.

* Ensure accurate transactional records are kept in the performance of comprehensive fiscal management duties. Analyzes current record keeping procedures for determining best practices.

* Recommends and supports the implementation of new or modified accounting procedures within the office.

* Records revenue, processes deposits, and enters payments.

* Monitors and balances multiple accounts and researches and resolves discrepancies. Evaluates causes for advocating changes to systems with data feeds.

* Analyzes, reconciles, and evaluates the accuracy of general ledgers for various E, A, U, & I account ledgers, including Dining accounts. Enter billable information and generate invoices.

* Recommends and supports the implementation of new or modified financial procedures.

* Create and oversee inventory of data feeds provided to departments, particularly for billing purposes. Work with management to approve new data feeds.

* Contribute to the annual budgeting process by making recommendations for VolCard, Vending, and Records Management.

* Prepare budget documents to monitor the use of expenditures to meet objectives and maintain compliance.

* Monitor and provide guidance for the budget and year-end processes.

Procurement & Contract Responsibilities

* Provide purchasing support through an informal bid process, entering requisitions, monitoring receipt of purchase, and processing payments.

* Monitor contracts for renewal process.

* Review, analyze, process, and maintain contracts and amendments. Reviews contracts for allowable expenses and accurate implementation.

* Generate external spending reports from the financial system with the goal of identifying lost revenue opportunities by acknowledging trends and making recommendations for new business opportunities.

Policy Guidance/Compliance

* Attend meetings and training sessions to stay informed of changing policies and procedures.

* Guide/advise departments regarding accounting transactions to ensure accuracy and timeliness.

* Assist with training reporting units.

* Participate in management team planning sessions, including strategic planning.

Knowledge, Skill, and Abilities

* Knowledge of standard office functions, accounting recordkeeping, electronic spreadsheets, and computer operations

* Knowledge of financial policies and procedures

* Attention to detail

* Maintain accurate records and files

* Compare information and recognize discrepancies

* Provide excellent customer service

* Communicate effectively both in-person and in writing

Professional/Office Culture Expectations:

* Collaborative

* Accepts feedback for professional growth and development

* Flexible, adaptable to change

* Conscientious of deadlines

* Acknowledges and communicates discovered errors or mistakes, takes personal responsibility for actions