The Illinois Department of Public Health is seeking a highly motivated individual to serve as the Accountant Advanced for the Division of Grants and Financial Management. Assists the Fiscal staff in the maintenance of the Office of Preparedness and Response's official accounting records for all operation lines which include personal services, contractual services, travel, commodities, printing, equipment inventories, telecommunications, operation of auto and lump sums.
Job Responsibilities
1. Maintains official accounting records for the Office of Preparedness and Response funds and ensures compliance with Agency's Accounting Rules and the Comptroller's Statewide Accounting Management System.
Monitors and assists with processing of invoices for payment and contract obligation documents (CODs) for contracts and grants.
Reconciles appropriation and obligations records and files the necessary reports and transaction adjustments.
Coordinates with Accounting Services regarding accounting procedures and processes and communicates information to fiscal staff.
2. Assists the Fiscal staff in the maintenance of the Office of Preparedness and Response's official accounting records for all operation lines which include personal services, contractual services, travel, commodities, printing, equipment inventories, telecommunications, operation of auto and lump sums.
3. Monitors obligations and expenditures.
Coordinates with Accounting Services, Fiscal staff, and supervisor on complex accounting problems and implementation of new procedures and program.
4. Serves as designated lead worker:
Assigns and reviews work
Provides guidance and training to assigned staff
Advises immediate supervisor regarding performance of staff
5. Assist in training of accounting staff.
Develops and maintains standard operating procedures for accounting processes and procedures.
Works with supervisor to inform Office of Preparedness and Response staff of the procedures necessary to process vouchers, contracts and grants.
6. Prepares, examines, reconciles, and analyzes complex statements and financial reports.
7. Assists Fiscal staff in the completion of accounting forms but not limited to freeze forms, requisitions, travel requests, membership approvals, service procurement, contracting checklist.
8. Participates in education, training and response activities such as staffing the Public Health Emergency Operations Center (PHEOC), State Emergency Operations Center (SEOC), Joint Operations Center (JOC), Receipt, Stage, and Storage (RSS), Regional Distribution Center (ROC), Unified Area of Command (UAC).
9. Performs other duties as required or assigned which are reasonable with the scope of the duties described above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years or college in business administration and accounting.
Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.
In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way.
Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH.
In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, lif...e expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century.
In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies.
Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism.
IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees.
IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.
