This position provides transactional and administrative support to the departments and programs in assigned department.
Primary Duties & Responsibilities
Initiate/review purchasing transactions. Process travel advancesÍ¾ review supporting documentation and submit travel expense reports on a timely basis. Review and process Procard transactions for approval. Process internal and external invoices.
Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget adjustments.
Work with HR/payroll coordinator to ensure accurate entry and maintenance of HR data for faculty, students, postdocs, and staff.
Prepare financial, budget and general reports, as requested.
General office support.
Perform other duties as assigned.
College coursework and three yearsâ™ related experience.
Experience in higher education administration.
Experience with Washington University systems
Excellent organizational and communication skills, written and verbal.
Ability to learn new software systems and technology skills.
Ability to integrate information from multiple sources, utilize creative thinking, and exercise considerable judgment and resourcefulness.
A self-motivated individual; ability to work independently with a high degree of reliability, accuracy, and consistency; meet deadlines with varying degrees of pressure; possess a strong work ethic and determination; be detail-oriented.
Experienced in Microsoft Office software
Experience with Workday systems
Mastery of Microsoft Office (especially Excel).
General knowledge of fund accounting.
Extensive knowledge of Microsoft Office (especially Excel).
Excellent time management and organizational skills, ability to prioritize and multi-task.
General knowledge of fund accounting.
High school diploma or equivalent high school certification plus at least two years experience/knowledge in basic accounting and/or personnel/payroll.
Demonstrated ability/willingness to enforce HR, payroll and grant regulatory requirements with faculty and staff.
Must be computer literate and have working knowledge of Microsoft Excel and Word, and quick learner.
$18.36 - $28.47 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Applyâ options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Applyâ page by clicking âœNextâ at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.