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Job Title: Grant and Special Funds Accountant
Job Family: Professionals
Full-Time/Part-Time: Full time
Compensation Grade: 7S
Pay Type: Salary
Department: Payroll & Compliance
Job Summary: The Grants and Special Funds Accountant is an integral part of Furman University's Finance and Administration division and supports the university's mission by performing accounting functions for government and private grants and designated and restricted funds. The Grants and Special Funds Accountant is responsible for managing the financial aspects of grants and ensuring compliance with grant terms, government regulations, and institutional policies. This position plays a crucial role in maintaining accurate financial records, monitoring expenditures, and preparing financial reports related to grants. This position also requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively with various stakeholders.
Monitor the financial aspects of grants, including budgets, expenditures, and revenue recognition.
Ensure that grant funds are allocated, spent, and reported in accordance with grant agreements, regulations, and organizational policies.
Collaborate with program managers and grant coordinators to create accurate grant budgets.
Draw down funds from government agencies by preparing invoices and reconciling to the General Ledger.
Establish and adjust grant budgets when needed.
Assist in forecasting financial needs for grant-related projects.
Prepare regular financial reports for grantors, providing detailed information on fund utilization and compliance.
Generate financial statements and reports for internal grant stakeholders.
Make journal entries and maintain accurate accounting information.
Review and approve grant proposal budgets before submission by the Grants & Research Administration office.
Ensure compliance with grant regulations and guidelines.
Assist in preparing for grant audits and provide necessary documentation.
Review and reconcile grant-related expenditures, ensuring accuracy and appropriateness.
Investigate any discrepancies and take corrective actions as needed.
Monitor cash flows and expenditures related to grants to ensure funds are available for project activities and that funds are spent in accordance with the grant requirements and Furman policies.
Assist in managing cash flow for multiple grants concurrently.
Maintain organized and complete financial records for all grant-related transactions.
Oversee and monitor time and effort reporting.
Keep track of grant-related documentation, including contracts, agreements, and correspondence.
Ensure Workday reporting is up to date and able to be viewed by the Grants & Research Administration office and program managers.
Collaborate with grant coordinators, program managers, and other relevant departments to gather information and ensure smooth financial operations.
Communicate effectively with Principal Investigators and the Grants & Research Administration office.
Partner with Principal Investigators and the Grants & Research Administration office to ensure that the grants are spent in a timely manner and will identify potential issues to course correct.
Attend new grant meetings to discuss Workday processes and Principal Investigator responsibilities related to grants.
Ensure familiarity with the financial aspects of individual grant awards including but not limited to setting up the grant in Workday and assigning the grant work tag.
Responsible for grant closeout, in collaboration with the Principal Investigator and the Grants & Research Administration office.
Be available to answer questions from the Principal Investigators.
Stay current with changes in grant regulations and compliance requirements.
Perform physical inventory of equipment purchased with federal funds at least every other year.
Record federal and state receivables and deferred revenue at year-end providing detailed list of grants that make up each. Prepare year-end schedules.
Communicate with departments and monitor funds to ensure all grant funds are spent timely.
Provide support for the annual audit as well as the Single Audit, including Research & Development cluster when applicable.
Assists the Senior Associate Athletics Director with the NCAA AUP and other annual athletic reports as needed.
Complete the annual performance review process with their supervisor to understand job performance expectations and department and university goals.
Pursues professional development opportunities to keep pace with demands for services and information, including maintaining relevant information about the department and university.
Any and all other duties assigned.
Works with members of Financial Services, other departments (Facilities, Athletics, Academic Affairs, and Grants & Research Administration), and outside organizations to plan, coordinate, problem solve, and present information and suggestions related to mutual goals.
This position reports to the University Controller.
Bachelor's degree in Accounting, Finance, or a related field.
Previous experience in grant accounting, post grant award administration, or financial management.
Knowledge of basic principles, concepts, and methodology of accounting required.
Knowledge of grant regulations, including federal and state requirements.
Proficiency in accounting software and Microsoft Excel.
Strong analytical and problem-solving skills.
Excellent attention to detail and organizational abilities.
Effective communication and interpersonal skills.
Ability to work independently and meet deadlines.
Workday experience is preferred.
Ability to maintain confidentiality of accounting records
This position will work in an office setting.
Some travel may be required for grant-related activities and meetings.
Work involves deadlines, interruptions, and multi-tasking.
Job Posting End Date (if date is blank, posting is open ended):
Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.
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Furman University is a selective private liberal arts and sciences college committed to helping students develop intellectually, personally, and interpersonally and providing the practical skills necessary to succeed in a rapidly-changing world. Furman professors are exceptional teacher-scholars who mentor undergraduate students within a campus community that values and encourages diverse ideas and perspectives.