Scheduled Hours

40

Position Summary

This position is responsible for the financial operations of a set of divisions including 1) financial reporting and analysis, budgeting and forecasting 2) compliance with University, Federal, International, and other requirements, regulations and policies, 3) processing journal entries and budget adjustments, 4) Internal Controls 5) Liaison and resource for division directors and managers regarding budget and financial issues.

Job Description

Reporting and Analysis

• Prepares financial reporting packages for area directors and division managers, analyzing and highlighting significant budget and year over year variances.
• Serves as primary contact for area directors and division managers, providing requested information, resolving issues and providing guidance and direction of the financial impact of new initiatives.
• Holds quarterly meetings with area directors and division managers to discuss issues/initiatives in their areas with budgetary impacts.
• Works with area personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
• Works with Accounting Servicesâ™ school accountant on quarterly Core report variance explanations (year-to-year actuals and budget-to-actuals) per the Core report schedule.
• Determines reporting needs and create customized user reports for divisions that are tailored to their specific operational needs. Remain current in new applications to ensure effective and efficient delivery of information.
• Analyzes income and expenses, makes investigations, assembles data and prepares projections and reports for planning and decision making. Processes journal entries and budget adjustments for restricted and unrestricted accounts as necessary. Incorporates data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.

Budgeting and Forecasting

• Provides assistance and supports to area directors and division managers in developing their annual departmental budgets. Ensures departmental budgets adhere to the schoolâ™s parameters and recommendations for the school-wide annual budget and resolves any discrepancies or deviations from the established recommendations.
• Prepares the budget reporting package and assist with PowerPoint presentations for submission to leadership team. Provides summarized and detailed reports on historical, current and projected activity and footnote significant variances.
• Manages entry and balancing of the departmentsâ™ budgets in the schoolâ™s budget workbook and also manages submission and balancing of the departmentsâ™ budgets into the universityâ™s Reporting and Planning System.
• Ensures the current budget in the Administrative Information System is updated once the departmentsâ™ budgets are approved by the Dean.

Financial Operations

• Provides day-to-day oversight of financial transactions for assigned divisions. Researches discrepancies and deviations from university or school policies and communicates with key department personnel.
• Approves unrestricted and restricted non-payroll financial transactions for assigned departments.
• Provides training to department personnel on university and school systems, policies and procedures.
• Performs document processing functions as needed.

Other Responsibilities (May include some or all of the following)

• Managing Restricted Funds â“ maintains records, reporting and budgeting for restricted funds including gifts, endowments, scholarships, grants and contracts.
• Revenue and Other Account Reconciliations.
• Salary Budgeting, Reporting and Analysis.
• Prepares accounts receivable accrual journal entries and customer invoices.
• Updates compensation benchmarking reports for the department leadership.
• Works with university Central Finance Operations including but not limited to: School Accounting, Financial Aid, Alumni and Development, Gift Accounting, Payroll and Human Resources, Tax, Accounts Payable.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree - Accounting

Certifications:

No specific certification is required for this position.

Work Experience:

Professional Accounting (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

M.B.A. - Master of Business Administration

Certifications:

Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration

Work Experience:

Relevant Experience (5 Years)

Skills:

Accounting, Analytical Thinking, Communication, Confidentiality, Critical Thinking, Customer Service, Deadline Management, Exercises Judgment, Financial Budgeting, Financial Reporting Systems, Fund Accounting, Group Problem Solving, Interpersonal Communication, Organizing, Personal Initiative, Presenting to Groups, Prioritization, Project Administration, Self Motivation, Working Independently, Work Relationships

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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