Details
Posted: 14-May-22
Location: Bridgewater, Massachusetts
Salary: Open
Department Summary:
From Bridgewater State University's inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSU's institutional values, the work of the President's Special Task Force on Racial Justice, and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus' commitment to racial equity and other forms of social justice.
The mission of the Accounts Payable Office is to provide timely and accurate supplier payments, employee reimbursements, and financial reporting in compliance with state, federal and IRS regulations. Successful candidates will be staff members that can work in a team environment to help meet the mission of the Accounts Payable Office in serving and supporting our racially and ethnically diverse campus community. Position Summary:
The Accountant I position provides a welcoming and inclusive environment by providing
customer service to a diverse campus community of employees, students, and suppliers. The Accountant I position supports the Associate Director of Accounts Payable in the daily operations and associated technical systems while ensuring compliance with University policies and procedures as well as compliance with state and federal laws and regulations.
Full-time, 12-month AFSCME position
Tour of Duty: Monday-Friday, 8:45 AM-5:00 PM
(Subject to Change)
Reports to Associate Director of Accounts Payable
COVID-19 Vaccination Requirement
This position must comply with the University Covid-19 Attestation requirement. Employees must be fully vaccinated and complete the Covid19 Attestation upon hire.
Medical or Religious Exemptions
An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID-19 testing through the university's Wellness Center.
Essential Duties:
1. Review and process invoices for payment in Jaggaer/Banner Finance and MMARS to ensure compliance with university policies and procedures, IRS, and state and federal rules and regulations.
2. Analyze vendor payments while seeking to increase prompt-pay-discounts and reduce University spend.
3. Finalize payment cycles, ensuring all payments, enclosures, and communications were completed.
4. Considers diverse and multicultural perspectives while answering questions from our campus colleagues and suppliers.
5. Utilize an equity minded lens to review and process supplier payments and employee reimbursements.
6. Review and approve Procard Expense Reports, Travel Expense Reports, and Employee Business Expense Reimbursements in Concur while ensuring compliance with university policies and procedures, IRS, state and federal rules and regulations.
7. Review the Accounts Payable email inbox and follow up on inquiries either directly, or by working with the appropriate staff member
8. Review, reconcile, and analyze data and reports to ensure accuracy and conformance with established standards.
9. Communicate with university personnel and outside vendors by telephone, in writing, or in person to resolve accounting discrepancies.
10. Retrieve invoices, journal entries, and other information from files as required for auditing or informational purposes while keeping the integrity of the file system.
11. Open, date-stamp, and distribute all inter-office and off campus mail.
12. Complete projects and other duties as assigned.
State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.
*Initial assignment only. Subject to change according to institutional needs.
Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
Required Qualifications:
1. Commitment to customer service excellence/support to enhance an environment of equity, diversity, and inclusion.
2. Ability to work directly with people from diverse racial, ethnic, and socioeconomic backgrounds
3. Ability to communicate appropriately and professionally, both verbally and in writing, with a diverse student body, faculty, and staff.
4. Applicants must have at least one year of full-time or equivalent part-time, professional experience in accounting or auditing or any equivalent combination of the required experience and substitutions found in the state job specifications available on the Human Resources and Talent Management website.
5. Knowledge of the principles and practices of accounting, including terminology.
6. Ability to analyze and determine the applicability of accounting data, to draw conclusions, and to make appropriate recommendations.
7. Ability to gather information and maintain accurate records.
8. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
9. Ability to follow oral and written instructions.
10. Ability to exercise discretion in handling confidential information.
11. Ability to exercise sound judgment.
Preferred Qualifications:
1. Accounts Payable Experience
2. General Excel skills
3. Experience with Banner Finance
4. Experience with State MMARS system
5. Experience with Travel & Expense software
6. Knowledge of Procure to Pay solutions
Physical Demands:
Special Conditions:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
This position is not eligible for H-1B sponsorship.
EEO Statement:
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
Salary Range: $1785.03 bi-weekly (Grade 15, Step 1)
Special Instructions:
Please note the following information is required to complete your application for this position:
a minimum of one (1) employment history entry.
a minimum of three (3) professional reference entries.
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