Accountant I / Accounting Services California State University, San Bernardino
Job No: 510083 Work type: Staff Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
The Accounting Services department's main function is reviewing, analyzing, and recording the financial data for the University and Auxiliaries. We are responsible for monthly and year-end closing of accounting records and preparing this information for reporting to the CSU Chancellor's Office and various state agencies. In addition, we are proud to service the University departments by providing guidance and training as needed. The areas of responsibility include General Ledger, Billings, and Receivables, Trust Funds, Chart of Accounts, Audits, and Cash Management.
The Accounting Specialist is essential in the oversight of University's resources, guiding campus departments on the proper use of funds, and maintaining financial integrity through sound accounting practices. Duties will include Sponsored Program and general accounting tasks including, but not limited to account reconciliations, chargebacks, transfers of expense, billing and cash posting orders; process journal entries for month-end and year-end closing processes, and support for campus departments for general ledger transactions.
Responsibilities include, but is not limited to:
Generate and send out financial monthly statements to Principal Investigators (PIs).
Reconcile sponsored project financial between budget to actuals and encumbrance ledgers.
Review open purchase orders/encumbrances to ensure invoices are reconciled and paid out timely.
Prepare sponsored project financial reports as part of agency's requirements.
Research and answer questions relating to sponsored project financial transactions and accounting activities.
Resolve any discrepancies or errors and prepare correcting journal entries as needed.
Compile and send out sponsored project closeout reminders to PIs.
Examine financial data for completeness, accuracy, and conformance with funding agency policies and procedures.
Reconcile revenues and expenses for each project and assist in the closeout awards process.
Provide customer service to PIs and campus colleges pertaining to sponsored project funds accounting.
Reconcile general ledger and sub-ledger accounts for banking, accounts payable, sundry accounts receivable including payroll related billings and labor cost distribution.
Coordinate with campus departments to clear reconciling items. Monitors account balances, perform aging analysis and prepares write-off recommendation according to CSU policy and campus guideline.
Properly document collection efforts and reporting requirements.
Work closely with payroll services for employee related receivable and write-offs.
Assist with processing campus chargeback journals, transfer of expenses, revenues, and funds in accordance with CSU polices and campus guidelines.
Assist with reconciling receivable accounts and clearing discrepancies of interagency transactions for year-end reporting.
Serve as the liaison between accounting services and campus departments on general ledger transactions and fund management.
Complete special assignments and other duties as requested by Associate Controller and University Controller.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.